Payroll And Compliance Manager

Job Title: US Payroll and Compliance Manager

Department: Human Resources

Center Background: The Center for Reproductive Rights (the Center) is the global leader in using the power of law to advance reproductive rights as fundamental human rights. Headquartered in New York City, the non-profit, non-partisan organization has regional offices in Bogota, Geneva, Nairobi, and Washington, DC, and a staff of approximately 200 diverse professionals. The Center's compelling human rights mission and reputation for excellence and cutting-edge legal work has powered its exceptional growth trajectory to an operating budget of over $40 million and won the respect of the world's leading law firms, as reflected in the additional $29 million annually in donated legal services, representing the work last year of 820 lawyers in 46 countries.

The overarching goal of the Center's new Strategic Plan sets a high mark for impact: By 2030, half of the world's population will be living under stronger protections for reproductive rights than they do today. The Center has a track record of success to back up this ambitious goal. Since its founding in 1992, the Center's game-changing litigation and advocacy, combined with its unparalleled expertise in constitutional, comparative, and international human rights law, have transformed how reproductive rights are understood by courts, governments, and human rights bodies worldwide on issues including maternal health, contraception, abortion, and assisted reproduction. It has won groundbreaking cases before national courts, U.N. Committees, and regional human rights bodies, led the development of historic, proactive legislation advancing robust protections for reproductive rights, and has built the legal capacity of women's rights advocates in more than 60 countries and counting.

To learn more about the Center for Reproductive Rights, go to www.reproductiverights.org. To learn more about our DEI Organizational Commitments, go here.

The Role: The Center for Reproductive Rights seeks an experienced and self-driven US Payroll and Compliance Coordinator. This person will be responsible for managing semi-monthly payroll for the Center's US workforce (+- 150 people) as well as US compliance requirements related to the payroll function.

This position is the first point of contact for US team members for queries regarding payroll, taxes and compliance. Therefore, this person is expected to provide excellent customer service and ensure timely resolution of any inquiries. Given the nature of this role, this person is expected to be detail-oriented and demonstrate strong operational and analytical skills. This person is a team player and will collaborate with all team members in the HR Department, as well as with other departments on different initiatives and day-to-day tasks. This role will ensure process efficiency, adherence to various HR compliance laws and regulations, and accurate and timely HRIS data entry for payroll.

This position is based out of the Center's New York City headquarters. The Center is currently using a hybrid work model. Covid-19 Vaccination is required for all U.S.-based Center employees.

The responsibilities under this role include, but are not limited to:

Payroll:

• Ensure timely and accurate entry of any payroll-related data into the HRIS, including reviewing new hire data entered by other HR team members.
• Perform all necessary audits to ensure accuracy of data and compliance.
• Liaise with the US payroll provider and state DOLs as needed to resolve problems or queries.
• Manage any tax profile changes for US employees.
• Work with the Global Compensation and Benefits Manager to ensure accuracy of benefit-related data in the HRIS.
• Together with the Director of Global Human Resources, work with the HRIS/payroll provider on any system updates, changes, etc.
• Serve as main point of contact for all employees for any payroll queries.
• Process US Payroll on a semi-monthly basis and collaborate with the Finance Department on the review and approval process.

Compliance:

• Collaborate with other departments on any compliance requests (e.g. financial audits, insurance applications and renewals, grant reporting, etc.)
• Support the Senior Global HR Manager and the Director of Global Human Resources in writing and maintaining HR policies.
• In collaboration with the Senior Global HR Manager, ensure the HR Compliance Calendar is up to date and that deadlines for the US are being met.
• Manage ad-hoc compliance requests.
• Manage HR compliance requirements for the US (incl. audits, filings, trainings, etc.)

Other projects may be assigned as needed or required.

Requirements:

• Excellence in customer service and interpersonal skills.
• Self-motivation and ability to work independently, while also collaborating in a team setting.
• Steadfast attention to detail.
• Fluency in Microsoft Suite.
• University Degree (Bachelor or higher) in relevant field such has Human Resources, Business Administration or Finance.
• Exceptional organizational and time-management skills.
• Ability to maintain confidentiality.
• Demonstrated commitment to the mission.
• Capacity to receive and accept constructive feedback, as well as to address it.
• Proven ability to navigate and comply with local regulations, filings and compliance requirements, and ability to learn about new requirements.
• Experience with HRIS and payroll databases.
• 5+ years of relevant work experience in payroll administration or coordination.
• Flexibility and ability to work professionally in a fast-paced environment.
• Payroll-related certificate is a plus.
• Ability to complete assignments in a timely manner, often under considerable time pressure, and to manage multiple projects simultaneously.

Critical Competencies:

• Receives and Provides Direct Feedback: Actively gives and requests feedback to and from peers, supervisors and direct reports (if applicable) about work products, behaviors, values, style and approaches with a view on how this impacts self, other individuals and teams.
• Empathy: Serves as an empathetic, approachable leader who engenders trust and confidence. (if applicable)
• Collaboration: Brings a track record of working effectively with various and diverse individuals and groups, and a willingness to actively listen and invite different views and opinions across all levels of the institution to build alignment in support of a common goal.
• Integrity: Possesses impeccable integrity and personal and professional values that are consistent with the Center's high standards and mission.
• Strategic thinking: Applies big-picture thinking while also focusing on the details of implementation.
• Decisiveness: Consistently makes sound decisions in a timely manner supportive of the Center's mission, core values, and strategic objectives. Blends vision and judgment.
• Commitment to learn: Applies a growth mentality to their own and their team's (if applicable) development. Promotes a culture of learning by modeling inquisitiveness and an openness to viewing mistakes as an opportunity to learn and improve.
• Passion for Coaching, and Mentoring Staff: Empowers and motivates employees and creates opportunities for learning, development, and leadership, with a focus on harnessing skills for the future development of team members. (if applicable)
• Accountability: Follows through on each commitment made to individual contributors, teams and partners and proactively informs others of any delays that occur along the way. Holds team members accountable.
• Adaptability/Flexibility: Demonstrates comfort with ambiguity and calculated risk.
• Transparency: Consistently applies openness and honesty in communicating decisions and plans to team members.

Compensation: The annual salary for this position is $85,000. This salary is reflective of a position based in New York. This salary will be subject to a locality adjustment, if an authorization is granted to work outside of the location listed in this posting. Note that most of the salaries listed on our job postings reflect New York, NY salaries, where our National offices are headquartered.

The Center covers up to 95% of the premium of a comprehensive health insurance plan with no deductible and best on the market ART/infertility coverage. The Center also contributes 7.5% of an employee's salary to a 401(k) account beginning after the first year of employment. The Center also supplies a generous PTO offering.

How to Apply: Please complete the application below to apply. A cover letter and resume must be included in your application. Please include these application materials as attachments.

Deadline for applications: Applications will be reviewed on a rolling basis until the position is filled. Applicants are strongly encouraged to apply as soon as possible.

Center policy on visa sponsorship for US based positions: Applicants for employment in the US must have valid work authorization that does not now and/or will not in the future require sponsorship of a visa for employment authorization in the US by The Center for Reproductive Rights.

To learn more about our DEI Organizational Commitments, go here. The Center for Reproductive Rights is an equal opportunity employer, committed to inclusive hiring, and dedicated to diversity in our work and staff. We strongly encourage people from all groups and communities to apply.

Please note that all genuine Center openings must be applied through the Center website. The Center does not charge a fee at any stage in the recruitment process (application, interviews, or selection). Nor does it request any medical examinations or bank account inform as part of this process. If someone contacts you on behalf of the Center requesting payment for your application please notify [email protected] before taking any further action.

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