Operations Analyst Ap Jobs

Description

JOB TITLE:                           Operations Analyst – Accounts Payable (Represented)

SALARY RANGE:                 $45,125 - $75,208

DEPT/DIV:                           Operations Processing

SUPERVISOR:                    Manager, Accounts Payable

LOCATION:                         333 West 34th Street, New York, NY 10001

HOURS OF WORK:            9:00 am - 5:30 pm (8 hours/day)

DEADLINE:                         Open until filled

*** This position is represented by the Transportation Communications Union (TCU) ***         

Summary

The purpose of this position is to provide administrative oversight and support of Accounts Payable functions, processes, and transactional activities for the Finance Tower – Accounts Payable unit. The Operations Analyst – Accounts Payable will fill-in as need to meet business needs.

Responsibilities

• Complete assignments asassigned by manager
• Enter transactions in PeopleSoft and the service request management tool
• Ability to use judgment in resolving issues and making recommendations
• Participate in user groups as necessary
• Ensure that all assignments are completed with the highest quality and within agreed-to Service Level Agreement guidelines and Key Performance Indicator targets
• Assist in Return to Vendor (RTV) analysis and resolution
• Identify, research, and resolve issues regarding overpayments, duplicate payments, and payment lags
• Monitor and track invoice activity submitted from vendors. Identify errors, research causes, and makes corrections
• Retrieve, index and review scanned documents and forms
• Analyzes exceptions and review correspondence for follow-up and route unresolved items to the appropriate departments
• Gather forms, validate, track status, maintain data and other transaction inputs
• Monitor and review the invoice entry process to ensure proper coding, approval and timeliness
• Provide Ad hoc assistance
• Comply with MTA and BSC policies, practices, and procedures
• Provide satisfactory customer service by receiving, analyzing, researching, and seeking resolution to assigned inquiries

DEPENDING ON ASSIGNMENT, ADDITIONAL RESPONSIBILIES MAY INCLUDE:

• Integrate across teams to document, research and ensure resolution of supplier and employee inquiries regarding invoice approval and invoice payment status
• Resolve intermediate issues and errors as assigned. Recognize when to resolve or escalate to management
• Ability to review and resolve issues within the agency spreadsheet upload process
• Handle payment disbursements; ACH, check, wires
• Prepare account analysis and resolve open items
• Initiate Accounts Payable escheatment process
• New supplier set up and supplier maintenance including investigating and resolving supplier discrepancies, i.e., payment terms, banking information, and obtaining W-9 forms
• Prepare and enter journal entries
• Prepare and issue 1099 vendor forms
• Assist with internal control testing

Qualifications

Required

• Possess specific work experience and knowledge in Accounts Payable
• Working knowledge and use of PeopleSoft or related database software
• Ability to assess problems and promptly resolve or identify appropriate team to resolve
• Strong time management skills and ability to manage individual assignments
• Strong interpersonal skills with the ability to work with and collaborate across the BSC at all levels within and outside the organization
• Ability to handle sensitive situations and maintain a high degree of confidentiality
• Ability to work in a team environment
• Strong oral and written communication skills
• Strong attention to detail
• Ability to process requests consistently with general supervision

Preferred

• Working knowledge of service request management tools
• Working knowledge of Microsoft Office Suite i.e., Word, Excel, PowerPoint, and Outlook
• Familiarity with performance metrics and ability to meet identified targets
• Understanding of MTA Finance policies, practices, and procedures

Education and Experience

Required

• One (1) year work experience in Payroll, Accounting, Finance, HR, IT, Procurement or an equivalent combination of education, training, and experience in data analytics. 
• High School Diploma or GED

Preferred

• Bachelor's or Associate’s Degree with relevant experience in Business or related field. A Master's degree may substitute for required experience, not to exceed two years.

Other Information

As an employee of MTA Headquarters, you may be required to complete an annual financial disclosure statement with the State of New York, if your position earns more than $105,472 (this figure is subject to change) per year or if the position is designated as a policy maker.

How To Apply

MTA employees must apply via My MTA Portal. You can submit an online application by logging into My MTA Portal, clicking the My Job Search ribbon, and selecting the “Careers” link.

Logging in through My MTA Portal will link your BSC ID number to your job application to identify you as an internal applicant.

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.