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Office Manager Elementary Jobs
Company | Adams 12 Five Star Schools |
Address | Thornton, CO, United States |
Employment type | FULL_TIME |
Salary | |
Category | Primary and Secondary Education |
Expires | 2023-08-29 |
Posted at | 8 months ago |
Office Manager Elementary JobID: 8375
- Position Type:
- Date Posted:
- Location:
- Closing Date:
- Monitor building visitors, visitor sign-in procedures and building activities including crisis situations such as building evacuations, lockdowns, emergency situations and safety procedures. May initiate crisis procedures in the administrator’s absence with direction from appropriate officials.
- Provide back-up coverage to other positions, as necessary.
- Greet, welcome and assist all staff, students, parents, community members, callers and visitors to the school. Answer phones, provide information, take and deliver messages and direct callers to appropriate individual. Assist visitors, answer inquiries, provide information and direct to appropriate school areas. Diffuse conflicts and/or difficult situations as needed in the school office. Monitor students sent to the school office for disciplinary reasons.
- Perform financial duties, through the use of district information technology systems, for the school including monitoring school budget(s) and reporting variances to supervisor; maintaining bookkeeping-related databases; purchasing including P-cards; receiving, inventorying and delivering incoming shipments; collecting and counting monies for fundraisers, fines, fees and other activities; enter IC fees and generate contracts as need; preparing and making bank deposits; creating and submitting reports to Financial Services; reimbursements; reconciling school accounts and bank statements; handling bookkeeping for parent/school organizations; tracking grant proposals; and processing monthly budget reports.
- Perform other job-related duties as assigned.
- Provide administrative/secretarial support to Principal, administrators and school staff with electronically update shared meeting documents, newsletters, handbooks, coordinating meetings; maintaining and updating master calendar for the school year; coordinating building use with the Facilities Use Department; creating and maintaining filing systems; distributing mail; issuing and tracking building keys; updating website and other related duties.
- Monitor and coordinate office workflow including training and planning, assigning and directing work of assigned office staff; assisting with scheduling paraeducators and substitutes in the building; and developing, updating, communicating and implementing office and workroom procedures.
- Perform personnel management functions, through use of district information technology systems, including review, approval and verification of reported time in district time and labor system. Prepare and analyze time and labor reports and complete paperwork for payment of stipends and other pay; maintaining and updating all personnel changes, and scheduling interviews. Monitor guest teacher requirements and assure coverage as needed. May assist in the employee evaluation process. Maintain confidentiality of all related data.
- Minimum of four years experience in clerical support positions. Office management experience preferred.
- Must successfully complete current district training for supervision of Classified Staff within 1 year of entering position.
- High school diploma or equivalent.
- Experience working with students preferred.
- District RN Medication and Procedure Delegation and Health Aide training may be required.
- Criminal background check required for hire.
- CPR and First Aid certifications preferred.
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