School Secretary - Elementary

DESCRIPTION: Collaborate with the Principal to provide administrative and secretarial activities in support of his/her interaction with staff, students, and the public. Also perform office management, records maintenance, and financial recordkeeping. Serve as the public relations liaison between the Principal/school and administrators, staff, students, parents, public, and community. May also supervise Office Paraprofessionals. SALARY: Classified, Grade P, $21.31 to $25.08 per hour, depending on relevant experience. 10 hours per day, Tuesday - Friday on the 10-month work year calendar. Position is paid over 12-months and is eligible for benefits. DUTIES AND RESPONSIBILITIES:

• Two to three years secretarial experience. Please Note: All posted vacancies in the District close at 4:00 p.m. Mountain Time. All future correspondence regarding this position will be handled via the email address that you provide on your online application. Please regularly check both your In-Box and SPAM folder for these email messages. 27J benefit information is found here Benefits Information Note: Certified positions at .8 and greater are benefited. Classified positions of 30 hours and above are benefitted. The salary schedule for this position can be found here Salary Information Information about temporary leave and vacation benefits can be found here Leaves Information Non-Discrimination Notice/Link Non-Discrimination Notice
• Greet visitors, students, and staff and provide materials and information. Direct visitors to designated locations. Answer phone, answer questions, and route calls.
• Oversee projects to ensure they are completed in a timely manner.
• First Aid and CPR certifications required within 2 months after hire.
• Dispense medications to students as needed. Treat injured students and notify parents as necessary.
• Monitor absences of classified employees and make arrangements for substitutes when needed. Review classified employees' time worked in the KRONOS system and edit when needed.
• Maintain and reconcile school financial records and inventory. Order or obtain supplies, process orders, and prepare budget requests. Maintain activity funds, daycare program funds (at some schools), and petty cash. Prepare deposits.
• Compose letters and other correspondence and distribute to appropriate parties. Prepare forms, reports, memos, bulletins, and newsletters.
• Strong oral and written communication, interpersonal, public relations, tact, customer service, diplomacy, problem solving, and personal computer skills.
• Must occasionally lift and/or move up to 25 pounds.
• Maintain student attendance daily, prepare state attendance report, and prepare excessive absence letters to parents.
• Ability to project a professional image through high standards of business conduct and appearance.
• High school diploma or equivalent plus post secondary courses in office management, secretarial, word processing, computer, and bookkeeping skills.
• Supervise students in the office area.
• Ability to work independently, exercise judgment, and handle multiple tasks and deadlines.
• Ability to maintain confidentiality in all aspects of the job.
• Must be able to pass a Colorado and Federal Bureau of Investigation background check. EXPERIENCE:
• Operating knowledge of and experience with computers, general office equipment, and phone system.
• Monitor certified staff absences through the automated substitute system to ensure coverage in all classrooms daily. Review the automated substitute system reports of teacher absences and days worked by substitute teachers prior to submitting to the payroll department. Note corrections when needed.
• Bilingual skills (English/Spanish) helpful.
• Maintain filing system for office and building.
• Maintain and process student enrollment and withdrawals. Maintain all student records and orient new students and their parents. Forward students records to other schools when a student transfers. QUALIFICATIONS: