Registrar - Elementary Jobs

DESCRIPTION: Perform administrative and secretarial activities related to student database management including filing, typing, record keeping, student schedules, student grades, transcripts, and attendance. Perform other duties such as issuing medications to students, tending to ill students, and other office related duties.
SALARY: Classified, Grade O, $22.17 to $27.35 per hour, depending on relevant experience. 8.75 hours per day, Tuesday through Friday, 4-day/10-month work calendar, paid over 12 months. Position is eligible for benefits.
Duties And Responsibilities

• Type Maintenance Department work orders for repairs needed to the building and serve as a liaison for building maintenance requests.
• Register new and transferring students. Set up files for student records and cum folders and assign student numbers.
• Track student information and generate reports for annual October Count enrollment, perfect attendance, Honor Roll lists, and other reports as necessary.
• Design and modify grade reports and transcripts in the computer.
• Set up and print attendance scan forms, distribute and collect scan forms from teachers, scan attendance information into the computer, run daily attendance reports, contact parents for unexcused absences, enter excused absences into computer, and decide which students need to report to the truant office.
• Set up and print class schedule request scan forms, scan student course requests, oversee the computer automatic scheduling process, and handle walk-in scheduling.
• Schedule usage of rooms for various meetings and conferences.
• Design and modify the computerized master student class schedule as directed by the building Principal.
• Perform maintenance of building keyboard and distribute and collect keys to/from building personnel.
• Print the grade scan form, distribute and collect scan forms from teachers, scan grading information into the computer, check and correct scanning errors, verify errors, and correct grades with teachers.
• Process student records for enrollment and withdrawals, request or send transcripts, and maintain immunization and other student records.
• Make necessary changes to student information such as address, phone number, custodial parent, and emergency information and generate reports as needed for teacher and administration use.
• Design and modify the setting in the computer for attendance reporting.
• Print and distribute grade report cards to students and parents.
• Request student records from other schools.
• Direct the work of the student office workers to perform routine office functions, ensure proper behavior, and maintain discipline.
• Generate student suspension letters as requested by the Dean of Students. File suspension data and compile suspension reports monthly for administration and yearly reports for CDE.
• Greet visitors, answer phone, and schedule appointments for parents and students.

Qualifications

• Self-directed, self-motivated and possess initiative.
• Must occasionally lift and/or move up to 10 pounds.
• High School diploma or equivalent plus courses/or proven experience in office management and computers.
• Ability to maintain confidentiality in all aspects of the job.
• Operating knowledge of and experience with computers, general office equipment, and phone system.
• Must be able to pass a Colorado and Federal Bureau of Investigation background check.
• Bilingual skills (English/Spanish) helpful.
• Good communication skills, basic math aptitude, and demonstrated ability to problem-solve.

Required Experience

• Ability to manage multiple priorities and tasks simultaneously.
• Must maintain confidentiality in all aspects of the job.
• 6 months to 2 years of experience with clerical duties and working with children.
• Infinite Campus experience preferred.

Please Note: All posted vacancies in the District close at 4:00 p.m. Mountain Time.
All future correspondence regarding this position will be handled via the email address that you provide on your online application. Please regularly check both your In-Box and SPAM folder for these email messages.
27J benefit information is found here Benefits Information Note: Certified positions at .8 and greater are benefited. Classified positions of 30 hours and above are benefitted.
The salary schedule for this position can be found here Salary Information
Information about temporary leave and vacation benefits can be found here Leaves Information
Non-Discrimination Notice/Link Non-Discrimination Notice