Office Assistant I (Front Office) - Part Time

Office Assistants support various departments. This position performs essential clerical functions, such as organizing and maintaining paper and electronic files. This entry-level position receives on-the-job training in procedures performed. Office Assistants deliver results in a timely manner. They serve with integrity, honesty, and knowledge that promotes Harvest’s culture, values, and mission.

• Prepare invoices, reports, memos, letters, and other documents.
• Physical requirements, with or without accommodation, include prolonged periods of sitting, repetitive hand motions due to keyboard typing, answering phones, handling materials, and looking at the computer screen for long periods.
• Operate office equipment, such as fax machines, copiers, or phone systems, and arrange for repairs when equipment malfunctions.
• May monitor inventory levels and requisition or purchase supplies as directed.
• Open, sort, and distribute incoming correspondence, including faxes and emails.
• Schedule and confirm appointments.
• Maintained electronic filing systems, recorded information, updated paperwork, and stored documents, such as correspondence or other material, using Microsoft Word, Excel, PowerPoint, and Outlook; File Maker and Ministry Platform.
• May greet visitors, handle their inquiries, or direct them to the appropriate persons according to their needs.
• Discretion – maintain confidentiality.
• Duties are not exhaustive and are subject to change at any time.
• You must be 18 years old or older to apply.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Assist with the preparation of special events.
• Make copies of correspondence and order necessary printed material.
• Provide regular project updates to leaders and other team members.