Office Administrator (Gaaaf Create)

As the Office Administrator at GAAAF, you will play a pivotal role in ensuring the smooth day-to-day operations of our organization. You will be responsible for various administrative tasks, providing support to our team, and helping maintain an efficient and organized office environment.

Responsibilities:

1. Administrative Support:

• Handle incoming and outgoing correspondence, including emails and phone calls.
• Manage and organize office documents, files, and records.
• Schedule and coordinate meetings, appointments, and travel arrangements for team members.
• Prepare and distribute internal memos, reports, and presentations.

1. Facility Management:

• Oversee office equipment and coordinate repairs or maintenance as needed.
• Manage office inventory and order supplies when necessary.
• Ensure the office is clean, well-maintained, and equipped with necessary supplies.

1. Communication and Coordination:

• Assist in organizing events, workshops, and conferences.
• Serve as the first point of contact for visitors and callers, providing a professional and welcoming atmosphere.
• Liaise with vendors, service providers, and external partners as required.

1. Financial Support:

• Assist in basic financial tasks, such as expense tracking, invoice processing, and budget monitoring.
• Work closely with the finance department to ensure accuracy in financial records.

1. Data Management:

• Assist in data entry and data analysis tasks as needed.
• Maintain and update databases, contact lists, and member records.

Requirements:

• Proven experience as an office administrator, office assistant, or in a similar role.
• Bachelor's degree in Business Administration, Office Management, or a related field preferred.
• Strong organizational and time management skills with the ability to multitask effectively.
• Familiarity with agricultural or technology-related organizations is an advantage.
• Detail-oriented and able to maintain a high level of accuracy in tasks.
• Proficiency in office software (Microsoft Office Suite, Google Workspace, etc.).
• Excellent communication skills, both written and verbal.
• Strong interpersonal skills and a professional demeanor.
• Ability to work independently and as part of a team.
• Knowledge of basic financial processes and budget tracking is a plus.