Office Admin Assistant-Ft+Pt

Anywhere Real Estate LLC is looking for a highly motivated individual with excellent interpersonal skills to fill the role of Project Admin Assistant. The Admin Assistant will work alongside the project team to help arrange the Administration of a variety of new and existing projects. The role will include attending internal team meetings, providing internal and external reports, reviewing and validating material submittals and assisting in the coordination of all aspects of the project administration.

Responsibilities

• Order office supplies as needed and keeping supply room organized (coordinate with other staff and Maintenance)
• Assisting IT dept and agents with basic IT functions and ticket entering/follow up.
• Assisting agents with board packages (typing, copying, collating, etc.)
• Drafting of Exclusives and Disclosures
• Maintaining the general appearance and upkeep of the lobby, conference rooms, café and other common areas
• Drafting of Extensions
• Ensuring copiers are stocked as well as supply stations around the office and the café
• Greeting agents and guests
• Sending agreements and various other documents to clients to DocuSign
• Answering phones and routing to appropriate party
• Sending agreements to EVP to DocuSign
• Drafting of outside SIR network referral agreements
• Referral network database (Referral Coordinator)
• Coordinating UPS & Messenger shipments
• Assisting Listing Coordinator in posting open houses