Meeting & Event Planner Jobs

CWT Meetings & Events is a global, full-service meetings and events agency with over 30 years of experience providing innovative solutions for both strategic meetings and event management. We live, breathe and thrive on executing some of the most innovative events and finest meetings of all shapes and sizes.
We’re a community of 1,400 meetings and event experts spanning 68 countries and are continuing to grow. We are always on the lookout for talented people to join us on our journey and help us exceed our own expectations and those of our clients.
Position Overview
CWT Meetings & Events is seeking a Meetings and Events Planner
Position Description

• Develops a budget for meetings which may include vendor contract negotiations.
• Collaborates with onsite Lead Travel Director.
• Arranges ancillary programs in conjunction with the meetings including pre/post-meeting activities.
• Identifies ancillary revenue sources and/or cost savings opportunities.
• Determines setup for function rooms including seating and AV.
• Identifies stakeholder needs, prepares program outlines (topics, content, speakers), designs program details to meet the needs of participants, identifies successful criteria for evaluation of meeting and determines technology requirements.
• Financial & Contract Management
• Determines appropriate geographical location and venue.
• Complies with M&E technology usage as required.
• Secured and communicated transportation/travel arrangements.
• Meeting/Event Planning Process
• Increases Meeting and Events industry knowledge by attending internal training, external events supplier presentations, and team meetings.
• Facilities & Services
• Determines the purpose of the meeting, prepares a project plan with specifications, and obtains historical information related to the program.
• Arranges media and PR activities for the program.
• Prepares and reviews housing reports in a timely manner.
• Manages according to the budget.
• Establishes invitation/registration procedures, assesses risk management to determine insurance and operations needs and determines exhibitor booth assignments/setup process.
• Logistics
• Secures speakers/entertainment and manages the contractual relationship.
• Travels onsite for assigned programs acting as the business leaders meeting owner.
• Perform other duties as assigned
• Proactively escalates potential client, program, or delivery issues for timely resolution.
• Identifies services required, and coordinates security procedures.
• Manages all food and beverage needs.
• Provides program feedback to all stakeholders through summary and distribution of program debrief notes for inclusion in account review.
• Program
• Identifies upselling opportunities and action or informs manager.
• Determines food and beverage requirements that support program objectives.
• Plans, orders, and oversees technology requirements.
• Performs time tracks as requested by management.
• Ensures completion of payment and /or billing process.
• Plans/create agendas for site inspections.
• Responsible for group reporting requirements.
• Coordinates shipping of materials.
• Conducts RFP process and determines fees for participation.
• Conducts a pre-meeting briefing and post-con with suppliers and facility providers.
• Ensures adherence to standard or client-specific deposit terms, terms and conditions of client contracts, and billing guidelines.

• Strong critical thinking, attention to detail, customer service, and negotiation skills.
• Experience & Education:
• Excellent oral/written communication skills to communicate internally/externally.
• Ability to work as a team player and be self-motivated.
• An equivalent experience and education may be considered.
• Ability to process financial information.
• Strong organizational skills that can coordinate multiple resources.
• Effective communication in English.
• Languages
• Ability to learn quickly and solve problems in a timely manner.
• Ability to travel to events as necessary.
• CMP or formal project management designation preferred.
• Travel industry knowledge preferred.
• 3 years of meeting/event management or customer service experience in hospitality.
• Good knowledge of Microsoft Office products.
• Ability to remain calm in fast-paced stressful situations.
• College diploma or degree in a related field.
• Knowledge of electronic meeting management tools is preferred.
• Able to set priorities and multi-task.
• Knowledge of Project Management procedures.
• Knowledge, skills, and abilities (KSAs)

CWT is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.
CWT also offers opportunities to all job seekers including job seekers with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, please contact us by sending an email to [email protected]. In your email please include a description of the specific accommodation you are requesting and a description of the position for which you are applying.