Hr Onboarding Assistant Jobs

This position will be responsible for answering the main HR line and providing effective customer service to all department clients. Must have a good working knowledge of commonly used concepts and procedures within the HR office. Must be able to navigate through the New Hire procedures and adequately process all paperwork while maintaining all compliance requirements. This position has no supervisory responsibilities and will work closely with all members of the HR team.

Responsibilities:

New Hire Procedure (Primary):

• Process drug screening, (PPD testing, article 28, if applicable) for all new hires
• Greet new hires and facilitate orientation.
• Ensure timely completion of new hire paperwork & that the “48-hour” turnaround for all requests is met.
• Responsible for all aspects of the New Hire Process (training, offer letters, etc.)
• Coordinate New Hire Orientation List and ensure compliance.
• Responsible for coordination of background check information and informing the department of status.
• Responsible for tracking and logging state-mandated training for New Hires (i.e.. Diversity, and Sexual Harassment)
• Responsible for overall coordination of the New Hire Onboarding Process per HR Team schedule
• Confirm orientation date with department and new hire.
• Responsible for maintaining and submitting billing compliance data and CU persona non-grate to CU office.

Human Resources Office Operations:

• Review, open and distribute daily outgoing and incoming mail and incoming faxes based on rotation.
• Create and maintain basic reports using Excel as needed.
• Back up for posting of department job openings on Service Corporation’s website.
• Responsible for scanning, uploading new hires, terminations, payroll, etc. paperwork into our Records Management System
• Set up of conference room for our new hire orientation – Per rotating schedule.
• Responsible for coordination of the Years of Service Program with Vendor

Other Duties:

• Perform other related duties as assigned.
• Compose and type routine correspondence as needed.
• Answer main telephone line and take accurate messages.
• Assist with special projects as requested by management.

Skills:

• Ability to compose routine correspondence.
• Must be comfortable with public speaking and facilitating training.
• Excellent speaking voice and interpersonal skills
• Excellent organizational skills a must
• Strong working knowledge of Microsoft Office (Word and Excel) required.

Education:

High School Diploma, college degree preferred.

Experience:

• Prior experience working in a professional office environment.
• Minimum of two years receptionist/Office experience with heavy call volume.