Hr Assistant Jobs

At GREY, we believe the most powerful force in the world is creativity. And for over a hundred years, we have been expanding how creativity is used to move people, business and the world forward. We are grounded in our belief that the best ideas either create or reflect culture and can be used as a platform for action with and for our audiences - ideas we call, Famously Effective.

Named “Comeback Agency of the Year” by AdAge in March 2022, we are writing our next chapter and looking for incredible talent to join us to help write it, together. A chapter where we remain creatively driven, where we continue to increase our focus on the impact we can have on people, our client’s business and the world, and where every part of our culture and company is centered on the humans around us.

Position Overview:

The HR Assistant will provide administrative support to the HR department, assisting in managing the HR comms calendar, HR budget, support recruitment coordination and maintaining employee records. The successful candidate will be highly organized, possess excellent communication skills, and have a strong attention to detail. You will serve as an advisor to colleagues due to their comprehensive knowledge and skills in their area and understanding of the department and the larger organization.

Key Responsibilities:

• Partner with key departments such as office services, security, and IT to collaborate, acquire information, problem solve, and achieve desired results.
• Schedules department meetings and events.
• Maintains department email distribution and phone lists.
• Coordinates, plans and directs services which support the running of the HR department.
• Proactively provide new, creative solutions to business challenges – while also building on existing processes and methods.
• Answer employee inquiries and provide assistance on HR-related matters.
• Assist with employee onboarding and off-boarding
• Perform various administrative tasks, duties, and activities in support of the HR department
• Ensures HR departmental administrative operations run smoothly and efficiently.
• May provide administrative support to HR department executive(s).
• Collates, maintains, and processes expenses.

What you will need:

• Excellent attention to detail and interpersonal skills.
• 3+ years experience as an Administrative Assistant or providing administrative support to executive leadership within a HR department preferred
• Demonstrated planning and organizing skills.
• Demonstrated administrative experience with an ability to carry out all office functions proficiently, and to complete quality work on a timely basis.
• Proficiency in Microsoft Office Suite required, especially PowerPoint, Teams, Word, MS Office and other features.
• Excellent judgment as well as the ability to work with confidential documents and information.

In New York City, the base salary for this position at the time of this posting may range from $40,000 to $85,000. Individual compensation varies based on job-related factors, including business needs, experience, level of responsibility, and qualifications.

At GREY we believe that being diverse, equitable and inclusive means will be a company where ideas reflect, connect to, and impact culture because we are a place where everyone can fully participate in the work of making our ideas creative, famous and therefore effective in the world. Where every person is valued for distinctive skills, experiences and perspectives. It is supported by committed leadership, studio values, behaviors, policies and procedures that promote a culture where everyone’s difference is valued.

GREY is a place where who you are - your race, ethnicity, nationality, age, physical and mental abilities, sexual orientation, gender/gender identity, religious beliefs, political beliefs, socioeconomic status, family status - will not cause disparity in your experience, but instead energizes your creativity and becomes an important and beneficial part of the work you do.