Front Desk Assistant Jobs

Available Title(s)
100J-YN_CS_NPS - Office Assistant 3
Business Title
Front Desk Assistant
Employee Type
Classified (+) (Fixed Term)
Time Type
Full time
Position Term
12 Month
Position Details
Summary of Duties:
Under the guidance of Program leadership, the incumbent will lead and manage the administrative day to day operations of the Othello Honey Bee Research Facility. This role will work closely with the Program Administrator and the Department Administrator in scheduling space used for events, meetings, and workshops.
The Front Desk Assistant will represent the WSU Bee Program’s goals through communication with stakeholders, project support, and event staffing. The role will work to increase the success of the program at the local, regional, and national levels; working alongside various colleagues, the role supports the mission of the program.
This position will manage the day-to-day administrative operations, responding to emails and phone calls. Support scheduling for events, meetings, and workshops at the Othello Facility.
Assist with the dissemination of communications materials for scientific and public audiences. Reserve hotel blocks, and provide travel guidance for incoming event guests. Procure on-site needs to support events, including printed materials, refreshments etc. Reserve and coordinate with local catering and service companies for delivery of food, tables, chairs, linens. coordinate with Othello Farm Manager to support farm staff.
Required Qualifications
High School graduation or equivalent and two years of clerical experience; OR equivalent education/experience.

• Experience in developing, maintaining, and/or using computerized record systems and information management.
• Strong computer skills including demonstrated proficiency with Microsoft 365 software, Google Workspace, Internet, and email.

Preferred Qualifications

• Demonstrated ability to work independently and as part of a team.
• Strong written, verbal, and interpersonal communication skills.
• Professional working experience in a higher education environment.
• Excellent editing/proofreading skills.

Additional Information
Area/College:
College of Agricultural, Human, and Natural Resource Sciences (CAHNRS)
Department Name
Entomology
City, State, Zip
Othello, WA
Department Link
https://entomology.wsu.edu/
Monthly Salary
Range 34 $2,827.00 to $ 3,734.00 A-M
Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.
WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.
For a more detailed summary of benefits offered by WSU for classified staff visit: https://hrs.wsu.edu/wp-content/uploads/2022/04/2022-Benefit-Overview-for-Civil-Service.pdf. Find total compensation here: https://hrs.wsu.edu/managers/recruitment-toolkit/total-compensation/.
Overtime Eligibility
Overtime Eligible
Fte
100%
Temporary End Date
This is a temporary position. Renewal is dependent on the need for extension and/or if additional funding is secured to extend.
Posting Close Date
Applicants must submit their completed application by Monday, May 22, 2023 at 11:59 p.m.
Background Check
This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.
Application Instructions
Please upload all of the required documents (identified below) in the “Resume/CV” section of your application. Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF, if possible. Applicants will be requested to provide contact information for professional references within the online application.
Required Documents

• Resume
• Cover Letter

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.
WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected].