Fleet Management Superintendent Jobs

Requirements And Preferences

The Broward County Board of County Commissioners, Transportation Department is seeking qualified candidates for Fleet Management Superintendent for the Fleet Services Division.

General Description

Plans and directs the activity of the fleet management programs.

Works independently, under limited supervision, reporting major activities through periodic meetings.

Minimum Education And Experience Requirements

Requires a Bachelor's degree from an accredited college or university with major coursework in business, public administration or closely related field.

(One year of relevant experience may be substituted for each year of required education.)

Requires four (4) years of fleet management and administering the replacement program for a vehicle/equipment fleet or closely related experience including two (2) years of related supervisory experience.

Special Certifications and Licenses

Must possess and maintain a valid Florida Class E Driver's License for the duration of assignment.

Must possess/obtain a Class B Commercial Driver's License (CDL) within the first six (6) months of employment, and maintain CDL for duration of the assignment.

Key Responsibilities

Directs the vehicle and equipment acquisitions and disposal section; ensures the County is purchasing quality and energy efficient vehicles and equipment that represent the best value available; develops and manages all aspects of replacement planning, vehicle and equipment purchasing contract creation and implementation, vehicle and equipment specification writing, agency review and approval, manages financial accounting and accounts payable for all acquisitions related purchasing activities, and develops and manages the general fund and Division vehicle and equipment budget; manages the registration process for all on-road vehicles and equipment and vessels; manages the inputting of assets into the County's financial system; provides management reports and data required to properly manage the fleet.

Manages the disposal process to ensure maximum return from disposal of surplus vehicles and equipment; all County and State laws, policies, and ordinances are followed as it relates to disposal of surplus vehicles, equipment, and related assets; ensures assets are accurately represented, free of debris, have County branding removed, and have all County documents and license plates removed when offered to other agencies, auctioned, or scrapped; produces various reports and forms requesting surplus of assets, recording the sale of assets, and manages the asset record removal/retirement from the County's financial system.

Manages the maintenance and operation of County fuel sites to include the purchase of all fuel for multiple locations as well as their maintenance, inspections, and EPA/DEP compliance.

Directs the inventory section and approves parts purchases; directs staff to ensure they utilize best practices to maintain all necessary inventory for county vehicles and equipment to include setting applicable min/max inventory levels, minimizing obsolescence, and maintaining on-demand fill rates.

Writes various reports daily, weekly, monthly, quarterly and annually; analyzes different reports and metrics to enhance performance and provide recommendations for improvements.

Regularly briefs supervisor on amount of work completed and concerns he/she may have; meets with staff, if there is an issue with parts, vehicle and equipment orders, fuel sites, assignments, instructions or other issues; communicates via email and phone with customers to provide updates, issue resolution, and respond to any concerns they may have.

Responsible for employee performance and applying corrective action measures such as coaching, disciplinary and/or performance improvement plans following CBA’s.

Assists in coordinating training events, logs and reports training activities, and maintains an annual training schedule for staff within their assigned area.

Reviews/approves evaluations of all assigned staff. Ensures staff are completing evaluations on time and in compliance with the established standards for evaluations.

Participate in on-boarding/hiring of new staff when needed as the subject matter expert within the Online Recruitment System (ORS).

Performs related work as assigned.

Preferences

• Certified Public Fleet Professional (CPFP), Certified Automotive Fleet Specialist (CAFS), or Certified Automotive Fleet Manager (CAFM), or Certified Equipment Manager (CEM)
• One year or greater experience ordering vehicles and equipment, creating vehicle and equipment specifications, or managing a vehicle and equipment replacement program
• Certification in Project Management
• ASE Certification in repair, parts, or service writer
• One year or greater experience managing a vehicle and equipment service and repair parts warehouse
• Certification in Process Improvement
• Completion of a recognized vocational education program in Fleet Management, vehicle and equipment specification writing, or vehicle and equipment life cycle management. (Separate from Degree)
• Master's degree in relevant area
• Certified Professional Public Buyer (CPPB)
• One year or greater experience using and running reports in Oracle or PeopleSoft financial system
• One year or greater experience managing a multi site fuel system
• One year or greater experience using and running reports in Assetworks Fleet Management Information System

Duties And Responsibilities

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Performs and manages contract administration; purchases quality and energy efficient vehicles and equipment; provides management reports and data required to property manage the fleet.

Ensures maximum return from disposal of surplus vehicles and equipment; maintains and operates county fuel site; supervises the maintenance and the purchase of all fuel for the location.

Supervises inventory section and approves parts purchases; directs staff in planning in the inventory section and also the financial accounting and the accounts payable staff.

Maintains inventory for all county vehicles and equipment, including automotive parts inventory.

Performs related work as assigned.

WORK ENVIRONMENT

Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

SPECIAL INFORMATION

County Core Competencies

All Broward County employees strive to demonstrate the County's four core behavioral competencies.

• Customer focus: Building strong customer relationships and delivering customer-centric solutions.
• Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
• Values differences: Recognizing the value that different perspectives and cultures bring to an organization.

Americans With Disabilities Act (ADA) Compliance

Broward County is an Equal Opportunity Employer. The ADA requires Broward County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with the Professional Standards/Human Rights Section.

Emergency Management Responsibilities

Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.

County-wide Employee Responsibilities

All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.

All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.