Facilities Superintendent Jobs

Museum of Arts & Sciences –
Facilities Superintendent
Location:Daytona Beach, FL
Employee Type:Full Time
Industry:Non-profit
Job Type:Facilities
Reports to:Senior Director of Finance
Exempt Status:Exempt
Position Summary:
Responsible for the daily direction, supervision, and success of all facilities operations, including facilities staff and vendors.
•The Facilities Superintendent position requires a “hands-on” person to perform and manage daily facilities maintenance projects, including, but not limited to painting, plumbing, repairs, and adjustments, as well as administrative duties for the department: scheduling, training, reports, email, research, etc. This person will also oversee building systems contracts and maintenance including, but not limited to: HVAC, plumbing and electrical, landscaping, pest management, irrigation and janitorial. This person will successfully lead and work with the facilities team to maintain a problem-free environment for guests and staff. This person will also be responsible for ensuring that the Museum is following all local, state, and federal applicable codes, regulations, compliance, and standards pertaining to operations, including commercial kitchens, elevators, fire safety systems, security systems and more.
Description – Duties and Responsibilities
•Prepare and manage annual maintenance budget.
•Supervise facilities team and custodial contract.
•Oversee the Museum’s vehicle fleet’s maintenance and training; hold authorized staff accountable.
•Manage the buildings, grounds, and systems to ensure well-running, problem-free buildings for employees, guests, and visitors. Systems include HVAC, plumbing, electrical, life safety systems, security systems, emergency generator, roofs, exterior and interior lighting, lock systems, swipe card systems, parking lot areas, painting, pest management, trees/landscaping etc.
•Works closely with Senior Director of Finance to create, monitor, and recommend solutions for a multi-year deferred maintenance plan for all campus needs.
•Maintain positive working relationships with vendors and contractors, in addition to staff, constituents and other departments.
•Daily inspections of building and grounds.
•Source price quotes for labor, materials, replacement parts, etc. for all facilities maintenance and repair projects.
•Manage inventory and purchase of electrical and lighting supplies, office printer and copier supplies, kitchen appliances and equipment, tools and equipment necessary to run and maintain the facilities.
•Hands-on tasks include maintenance and repair of doors/door hardware, rudimentary electrical repair (lamps, sockets), office furniture, keyboard tray installations/de-installations, basic carpentry, replacing air filters and more.
•Manage maintenance contracts, regulatory and government inspections, compliance standards, landscaping, HVAC systems, water treatment, phone and internet systems, boilers, water pumps, sewage pumps, grease traps, life safety systems, elevators, copiers/printers, document shredding, janitorial and more.
Additional Duties:
•Must be able to walk, stand and climb stairs without reasonable accommodations. While performing the duties of this position, the employee is required to use hands, feel, talk, and hear. The employee is required to stand, walk, stoop, kneel, bend, squat, crouch, crawl, push, pull, climb (ladders), taste and smell. The employee must regularly lift and or move up to 20 pounds, frequently lift or move up to 50 pounds and occasionally lift and or move up to 100 pounds. Lifting and transporting of moderately heavy objects, such as furniture, filing cabinets, equipment, boxes, etc. will be required.
•Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception and ability to focus.
•Must be able to communicate with Museum directors professionally and effectively, staff associates, vendors and guests.
•Must be able to partner and support exhibition installation and deinstallation, specific capital projects and upgrades.
•Must have experience in and show successful management of a team of 3+ people. Must be able to professionally and successfully manage Facilities department and related staff.
•Must be able to write clear, concise, and detailed reports, proposals, inventory logs, maintenance logs, along with other internal communications.
•Manage all maintenance, preventative maintenance, improvements, troubleshooting of issues, etc. of multiple buildings, wings, entrances, exits and all other facilities areas as assigned – both interior and exterior.
•Identify safety hazards, suspicious behavior and potential problems and report to the Senior Director of Finance and Chief of Security.
•Assist with emergency evacuations and situations with Chief of Security..
•Ability and capability to monitor and use technical equipment including, but not limited to computer software, email, alarm system entry and exit procedures, wireless locking systems, wireless lighting control systems, HVAC systems and controls, Trane Tracer system, Reliable Controls, eMerge system, camera monitoring system and video surveillance applications.
•Maintain visitor and staff confidence and protect operations by keeping information confidential when necessary.
Knowledge, Skills, and Abilities
•Experience using tools and performing general repairs and maintenance.
•Must be available to be on-call after hours to respond to emergency situations.
•Must work a flexible schedule, which may include early mornings, evenings and weekends.
•Excellent interpersonal skills to relate and communicate with all levels of the MOAS community.
•Proven ability to thrive in a fast-paced environment. Must be able to work independently and exhibit initiative to solve problems, including tracking situations until appropriate resolution is achieved.
•Must have an operational vehicle and valid FL driver’s license.
•Must be a flexible team player, work well with others, positively receive direction and positively provide direction.
•Must be organized and be able to successfully provide electronic, digital and or online documentation of all duties, processes, projects, assignments, etc. and hold Facilities department staff accountable for positively completing all assigned tasks.
Education and Expertise:
•Must be a high school graduate. Bachelor’s Degree in related field with education and/or experience in business administration preferred.
•Ten (10) years’ progressive work experience in a high-traffic environment with a variety of organizations and in various operational capacities.
•Managing experience in a large campus preferred.
•Comprehensive, documented knowledge of methods and techniques of the trades (HVAC, electrical, plumbing, etc.) is essential.
•Experience in vendor management/performance and negotiation of contracts, including analyzing RFP’s and vendor bids to determine the best course of action.
•Three (3) years in a facilities operation’s role with budgetary responsibilities.
•Hands-on experience performing minor repairs and maintenance such as paint, door hardware, light carpentry work, HVAC, plumbing and more.
•Ability to track expenses and work successfully within a budget. Experience with development of budget preferred.
•Ability to successfully manage and assess all direct reports on a consistent basis as directed.
•Must have proficiency in MS Outlook, Word, Excel, PowerPoint, camera and video surveillance systems, security systems operations, fire alarm system operations, ability and capability to successfully perform functions with various technical computer software programs.
•Ability to interpret blueprints, schematics, drawings, and specifications.