Fiscal Administrative Assistant - Remote | Wfh

At our organization, we are dedicated to creating products that foster acceptance and appreciation of differences. To achieve this, we are committed to assembling a diverse team, as it not only aligns with our values but also strengthens our company. If you share our passion for supporting behavioral healthcare and human services and believe in our mission, we invite you to consider joining our team.
Job Type / Schedule
Position Type: Full-time employee
Work Hours: 40 hours per week, remote
Quarterly Retreats: Attendance at three-day, quarterly in-person retreats in various locations across the country (e.g., California, Arizona, Utah, New York, Seattle) may be required for this role. Vaccination against COVID-19 is mandatory for attending in-person meetings.
Supervision
This position will primarily report to Tanya Eng-Aquino, VP for Finance and Operations, while also collaborating with all team members. A non-disclosure agreement will be part of this role.
Essential Functions
As a Fiscal Administrative Assistant, you will:
Perform basic data entry tasks, including transaction recording, journal entry review, invoice creation, and spreadsheet development.
Independently process work orders, supplier invoices, purchase orders, expense claims, and account payments.
Manage and maintain digital records, including financial transactions, supplier information, insurance details, fixed asset inventories, grants, contracts, and agreements.
Track and reconcile bank and credit card statements.
Compile financial data to prepare monthly revenue reports and ensure accurate customer accounts.
Participate in annual audits.
Coordinate scheduling and calendar management for company meetings, take meeting notes, and prepare and distribute minutes and summaries.
Assist in special projects and provide administrative support, including research and data coordination.
Lead and coordinate social committees and events, such as happy hours and recognition events.
Perform other related duties as assigned.
Requirements
To be successful in this role, you should possess:
A Bachelor's degree with one (1) year of accounting or bookkeeping experience; OR an Associate's degree with two (2) years of accounting or bookkeeping experience; OR a High school diploma or GED with three (3) years of accounting or bookkeeping experience.
Knowledge of bookkeeping, financial record-keeping, and basic governmental accounting principles and practices.
Strong verbal, written, and presentation communication skills across various platforms (e.g., email, social media, chat).
A natural ability to collaborate effectively with cross-functional teams.
Proven reliability and flexibility to work independently with excellent organizational skills and attention to detail.
A commitment to maintaining strict confidentiality.
Strong problem-solving and critical thinking skills.
Excellent time management skills and the ability to prioritize tasks.
Desired Skills And Qualifications
A proactive approach to creating positive experiences for others.
While not required, the following skills and qualifications would be beneficial:
Understanding of SaaS accrual accounting principles.
Proficiency in tools such as Quickbooks Online, Maxio (formerly SaaSOptics & Chargify and Expensify), and HubSpot.
Experience with Gusto, Guideline, and Navia.
Benefits
Exceptional multitasking skills across a varied set of responsibilities.
We Offer a Comprehensive Benefits Package, Including
Insurance (Medical, Dental, Vision, Life/AD&D)
Excepted Benefit Health Reimbursement Arrangement (EBHRA)
Employee assistance program
401(k) retirement plan
Paid Leave (vacation, sick, holiday, bereavement, jury duty)
Corporate matching charitable giving program
Internet stipend
Home office stipend
Salary Range
The salary range for this position is $40,000 to $55,000 annually. New employees at our organization are eligible for stock options, subject to board approval.
Salary: $ 18.00 Per Hour