Finance & Research Analyst - Hybrid

Research Administrator 2 (Hybrid)
The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 23 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.
Submission of both a resume and cover letter are required to receive full consideration.
Stanford University’s Department of Psychology has an exciting opportunity to join our research administration and financial management team. Our program attracts top faculty, students, and research staff from all over the world who advance psychological theory, tackle real-world problems, and provide outstanding teaching and training. We seek to hire an exceptional candidate with the motivation, skills, and experience to make a positive impact and to maintain the department’s high level of excellence.
Psychology is a large and active department with a significant volume and diverse portfolio of federal and non-federal sponsored research projects including subcontracts, subawards and cross-school collaborations. The Research Administrator (RA) will be responsible for both pre and post-award functions, for ensuring compliance with sponsor and university policies and guidelines, and will manage the entire life cycle of awards. Our RA’s are also responsible for the oversight of faculty unrestricted accounts, forecasting and reporting for faculty and other staff, interpreting and communicating department, university and sponsor processes and policy, reviewing and approving financial transactions, reviewing expenditure statements and making corrections when necessary, and for serving as a department resource on research administration and general finance. The RA will report directly to the department’s Manager of Finance and Research Administration and will collaborate daily with faculty, postdocs, students, research, and administrative staff.
This is a busy position requiring a high level of professionalism, productivity, accuracy, initiative, sound judgment and decision making, attention to detail and follow-through. We are seeking an experienced Research Administrator with a background in pre and post-award management, a very strong customer-service and work ethic, excellent communication and technical skills, a collaborative problem-solver, and who interacts well with all levels in a culturally diverse population. We welcome you to apply to work on our team of engaged, collaborative and fun team members who strive to be the best we can be!
This is a 100% FTE. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.
If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences.
Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
CORE DUTIES*:

• Develop, prepare, and finalize project budgets, and provide budget justification.
• Develop and communicate reports supporting project status; create effective forecasting and decision aides.
• Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.
• Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
• Participate in and contribute to process improvements. Lead other staff in group projects
• Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.
• May participate as a mentor and provide cross-training as needed.
• Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.
• Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
• Understand, apply, and advise on university and government policies for projects.
• Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.

Minimum Requirements
Education & Experience:
Bachelor's degree and three years of job related experience, or combination of education and relevant experience.
Knowledge, Skills And Abilities

• Ability to complete Cardinal Curriculum I and II within first year in role.
• Excellent oral, written, and communication skills.
• Basic knowledge of governmental regulations.
• Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
• Excellent time management and organizational skills.
• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
• Extreme attention to detail.
• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
• Ability to work well independently, but also to seek or offer assistance when needed.
• Strong accounting skills; knowledge of accounting principles.
• Ability to understand, interpret, and communicate policies and procedures.
• Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
• Competency in project management.

Certifications And Licenses

• Cardinal Curriculum I and II must be completed to remain in this position.
• Certified Accountant or Auditor or similar credential desired.

PHYSICAL REQUIREMENTS*:

• Rarely lift, carry, push and pull objects weighing 11-20 pounds.
• Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
• - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
• Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.

Work Standards

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $81,000 to $99,000 per annum
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
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Our Culture And Unique Perks Empower You With
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• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.