Executive Secretary Jobs

HEPCO is seeking a highly organized and professional Executive Secretary to provide comprehensive administrative support to our clients team. As an Executive Secretary, you will play a critical role in ensuring the smooth operation of our organization by managing schedules, coordinating meetings, handling confidential information, and assisting with various administrative tasks. The ideal candidate will possess exceptional organizational skills, strong attention to detail, and the ability to multitask effectively in a fast-paced environment.

• Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.
• Screen and prioritize incoming communications, including emails, phone calls, and correspondence.
• Coordinate special projects and events, including logistical arrangements and documentation.
• Maintain effective filing systems and ensure proper organization and storage of documents.
• Prepare and edit correspondence, memos, and other documents as needed.
• Coordinate and prepare materials for meetings, including agendas, presentations, and reports.
• Collaborate with other administrative staff to ensure seamless workflow and support within the organization.
• Perform general administrative tasks such as photocopying, scanning, and mailing.
• Conduct research, gather data, and compile reports as assigned.
• Attend meetings, take accurate minutes, and distribute them to relevant parties.

Qualifications

• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong problem-solving skills and the ability to work independently.
• Proven experience as an Executive Secretary or similar administrative role.
• Proficiency in using office software, including Microsoft Word, Excel, and PowerPoint.
• Excellent interpersonal skills and the ability to collaborate effectively with team members at all levels.
• Ability to handle confidential information with professionalism and discretion.
• Flexibility and adaptability to changing priorities and deadlines

Benefits:

• 401k
• Sick Time
• Health Insurance

Location:

140 Old Orangeburg Rd Orangeburg, NY 10962

Duration: approximately 2 years

Apply by deadline: 6/2/23

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.