Executive Assistant/Legal Secretary

Latham & Watkins, a global law firm consistently ranked among the top firms in the world, is seeking an Executive Assistant/Legal Secretary to join our dynamic team in our New York office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

About Latham & Watkins
Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation and collaboration.

About the role
As an Executive Assistant/Legal Secretary, you will be responsible for performing a variety of secretarial duties of a confidential nature for attorneys, paralegals, and/or managers. Other key responsibilities include:

• Assisting attorneys and paralegals with tasks such as daily time entry, expense reimbursement, calendaring and scheduling, managing/editing documents, travel arrangements, and other administrative support tasks to enable our attorneys to focus on client-billable work
• Creating, editing, and processing bills in accordance with firm and client invoices
• Maintaining a commitment to preserving the confidentiality of ours and our clients’ protected information
• Working in a collaborative team environment with a work ticketing system to ensure attorney requests are promptly and efficiently handled to completion
• Learning and utilizing the various processes and software systems that enable our work, and a willingness to grow and learn as those systems and processes evolve

About you
We’d love to hear from you if you:

• Are team players. Teamwork is critical to the success of PROS, and this role will require you to work with colleagues to make sure we provide best-in-class service to our attorneys and clients.
• Are proactive and adaptable with a “can-do” mindset. Successful Attorney Support Assistants enjoy tackling challenges and finding solutions to novel problems
• Possess strong communication skills; this role will require you to interact and communicate effectively and professionally with clients and colleagues in-person, via telephone or video, and in writing

And have:

• A Bachelor’s Degree or equivalent; a minimum of five (5) years of relevant administrative experience may be considered in lieu of Bachelor’s degree

Compensation & Benefits
Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also receive a generous and competitive total compensation package. The salary range for this role is $80,000 - $110,000 and represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications, and location. Discretionary bonuses may be awarded in recognition of individual and firm performance — and profit-sharing partnership contributions to 401(k) accounts may be given based on firm performance.

Latham's comprehensive and best-in-class benefits support employees through every stage of life:

• And much more!
• Extensive resources for parents and caregivers
• Family building and fertility resources
• Healthcare, dental, and vision plans
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Generous 401(k) plan and firm-paid basic life and disability insurance

In addition, employees receive:

• 11 paid holidays per year and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Peer networking, mentoring, and professional support through our eight global staff affinity groups
• Ongoing professional development and career support, including bespoke training and leadership development programs, firm-paid access to LinkedIn Learning courses, and career coaching.

Additionally, we have a range of diversity programming including Global Affinity Groups. These groups provide a firmwide platform to share experiences and advice as well as an opportunity to participate in a supportive network with common interests to help make life at the firm even better.

Latham & Watkins is an Equal Opportunity Employer. Our commitment to diversity, equal opportunity and sustainability enables Latham & Watkins to draw from a remarkable wealth of talent to create one of the world's leading law firms.

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Job Location

New York, New York, United States

Department

Team Support

Position Type

Full-Time/Regular