Legal Secretary Jobs

Posted on July 21, 2023

Dentons US LLP is currently recruiting for a Legal Secretary (IP&T) for our New York office to provide support to our IP Litigation practice. This position will require an individual skilled in handling clients within public and private corporations, multinational Fortune 100 businesses, and start-up enterprises and someone well-versed in complex patent, copyright, and trademark litigation. This position will provide administrative support to as many as 5 0r 6 lawyers in a highly collaborative working environment.

Responsibilities

• Handle confidential information as necessary
• Prepare complex and confidential documents and presentations
• Other duties may be assigned to fully meet the requirements of the position
• Billing - reviewing pro formas, prepare cover letters on client invoices, open matters and follow up with vendors on invoice matters
• Conduct status check on active foreign trademarks, including communications with foreign associates
• Maintain lawyers’ contacts lists in Outlook and InterAction
• Prepare, edit, and proofread legal briefs, memoranda, correspondence, and documents, including but not limited to license agreements, joint venture agreements, and non-disclosure agreements, as well as other business contracts
• Assist with electronic and paper court filings. Prepare and transmit Assignments, Declarations, and Power of Attorney documents
• Maintain attorney calendar and coordinate attendance at conference calls and meetings
• Assist with attorney’s time entry, expense reports and budget spreadsheets
• Report USPTO and foreign trademark office communications to clients

Experience & Qualifications

• Great written and oral communication skills and the ability to communicate directly with clients providing a high level of client service
• Bachelor’s degree is a plus
• Ability to work with minimal supervision and work overtime as needed
• 5 years of Legal Secretarial experience in a mid- to large-size law firm supporting Litigation Attorneys
• Excellent computer skills and Advanced knowledge of MS Word, Excel, PowerPoint and Outlook; ability to learn and quickly become proficient in new computer software programs
• Exceptional organizational skills, attention to detail, ability to prioritize, work independently and multi-task Ability to work in a high-volume environment
• Patent, copyright, and trademark litigation experience preferred

Salary Range:
New York Only: $95,000 - $105,000

Dentons offers a competitive salary and benefits package.

Dentons US LLP is an Equal Opportunity Employer of Individuals with Disabilities and Protected Veterans. We are an Affirmative Action Employer. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records.