Executive Secretary Jobs

LTIMindtree is a global technology consulting and digital solutions company that enables enterprises across industries to reimagine business models, accelerate innovation, and maximize growth by harnessing digital technologies. As a digital transformation partner to more than 750 clients, LTIMindtree brings extensive domain and technology expertise to help drive superior competitive differentiation, customer experiences, and business outcomes in a converging world. Powered by nearly 90,000 talented and entrepreneurial professionals across more than 30 countries, LTIMindtree — a Larsen & Toubro Group company — combines the industry-acclaimed strengths of erstwhile Larsen and Toubro Infotech and Mindtree in solving the most complex business challenges and delivering transformation at scale. For more information, please visit www.ltimindtree.com

Job Summary:

The Executive Secretary will provide high-level administrative support to the President of Sales at LTIMindtree

Duties/Responsibilities:

Provides high-level administrative support and assistance to the President Sales

• Maintain agenda and assist in planning appointments, board meetings, conferences etc.

Schedules and attends meetings, taking notes and recording minutes.

• Performs additional duties as assigned by the President
• Receive and screen phone calls and redirect them when appropriate.
• Handle confidential documents ensuring they remain secure.
• Arranges travel and accommodations for President of Sales
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Receives incoming communication or memos on behalf of the President and reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Make global travel arrangements for the President.
• Performs clerical and administrative tasks including drafting letters, memos, reports, and other documents as required.

Required Skills/Abilities:

• Demonstrated proactive approaches to problem-solving with strong decision making capability • Emotional maturity.
• Excellent time management skills with a proven ability to meet deadlines.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Excellent verbal and written communication skills.
• Very strong interpersonal skills and the ability to build relationships with internal and externa stakeholders.
• Ability to function well in a high-paced and at times stressful environment.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software

Education and Experience:

• At least 10+ years of related experience required.
• Bachelor’s degree in Business Administration or related field preferred.