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Executive Office Manager - College Of Dental Medicine

Company

Kansas City University
Address , Joplin, 64804, Mo
Employment type FULL_TIME
Salary
Expires 2023-06-11
Posted at 1 year ago
Job Description
Job Type:
Staff
:
The College of Dental Medicine (CDM) seeks to hire an Executive Office Manager as a full-time member of the CDM team to manage various projects required in the Dean’s office for a new dental college in Joplin, Missouri. This individual will perform a wide range of project duties and administrative support functions for the Dean and Senior College Leadership, ranging from student issues, curriculum implementation and evaluation to accreditation.
Essential Duties and Responsibilities:
  • Serves as a liaison between Office of the Dean and direct reports, CDM administration, university central services, KCU Senior Leadership, and the greater CDM Community
  • Supports various CDM committees by preparing meeting agendas
  • Coordinates accreditation activities as required, such as, updating the organizational chart for the CDM, updating various policy manuals and handbooks
  • Facilitates meetings and group visits with and for the Dean
  • Completes appropriate reports tracking this information both externally and internally;
  • Provides support on the Joplin campus for KCU leadership and Board of Trustee as needed
  • Supports the Dean and Senior Leadership in managing various projects
  • Drafts correspondence, power points, etc. for a wide range of individuals and organizations within narrow time frames for the Dean’s signature
  • Manages the operation of the Dean’s office on a day-to-day basis including requisitions for expenditures/supplies;
  • Coordinates and tracks deadlines for external and internal reporting. Facilitates report creation and submission by working with a number of internal and external CDM sources;
  • Works with the HR team to develop and maintain data base to track clinical faculty appointments;
  • Welcomes visitors to CDM Dean’s office by phone, email or in person, answering questions, taking messages, referring to other personnel/offices as appropriate
  • Confers regularly with the Dean to coordinate Office functions
  • Keeps abreast of current University policies and procedures governing a broad scope of functions and programs to support a wide range of inquiries
  • Organizes and maintains appropriate office filing and record keeping systems, including computer applications
  • Performs a full range of support functions for the Dean and Associate Deans:
    • Maintains the Dean’s calendar and schedule appointments, plan and organize meetings, coordinate travel & reconcile travel expenses;
    • Welcomes visitors to CDM Dean’s office by phone, email or in person, answering questions, taking messages, referring to other personnel/offices as appropriate
    • Photocopy, collate and distribute a variety of written materials;
  • Supports KCU and CDM mission and values when working with Trustees, alumni, students, parents, higher education associations, community organizations, and others outside the University in carrying out assigned functions
  • Works with the KCU Special Events team to organize and plan CDM special events
  • Works with University Relations to review the CDM web page, updating and modifying material as needed;
  • Manages the office of the Dean and other CDM Senior Leadership, including supervision of clerical employees or student assistants:
    • Manages the operation of the Dean’s office on a day-to-day basis including requisitions for expenditures/supplies;
    • Coordinates and tracks deadlines for external and internal reporting. Facilitates report creation and submission by working with a number of internal and external CDM sources;
    • Works with the HR team to develop and maintain data base to track clinical faculty appointments;
    • Assists with onboarding and orientation for new faculty.
    • Completes appropriate reports tracking this information both externally and internally;
    • Works with University Relations to review the CDM web page, updating and modifying material as needed;
    • Organizes and maintains appropriate office filing and record keeping systems, including computer applications
  • Assists with onboarding and orientation for new faculty.
  • Photocopy, collate and distribute a variety of written materials;
  • Maintains the Dean’s calendar and schedule appointments, plan and organize meetings, coordinate travel & reconcile travel expenses;
  • Performs other duties as required
Qualifications:
  • Bachelor’s degree preferred with coursework in Healthcare Administration with some work experience in an administrative setting
  • Proficient with Microsoft Office 365 including Word, Power Point and Excel and ability to use Adobe
  • Excellent written and oral communication skills
  • Ability to work under pressure, meet deadlines and be sufficiently resilient to adjust to changes and handle multiple tasks
  • Knowledge of safe working procedures and security measures related to work performed
  • Good general understanding of higher education organizational and governance structures
  • Judgment, tact and resourcefulness
  • Experience with database and other computer applications helpful
  • Strong interpersonal skills and ability to communicate effectively
  • Good organizational and administrative skills. Previous experience in office management and organizing and coordinating events
  • Demonstrates cultural competency and humility and have a commitment to diversity, equity and inclusion
  • Ability to represent the Dean, and deal effectively with a broad range of individuals and groups within and outside of the University
  • Ability to maintain a high level of confidentiality
  • Thorough understanding of sounds business management principles, policies and techniques, including good organizational and record keeping skills
  • Experience in an academic environment providing advanced administrative support is highly desirable or any equivalent combination of experience, education and training which provides the required knowledge, skills and abilities
Equal Opportunity Employer
KCU is committed to promoting an equal employment opportunity workplace. Equal opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without discrimination on the basis of race, color, religion, sex, age, national origin, genetic information (GINA), physical or mental disability, pregnancy, sexual orientation, gender identity, marital status, familial status, ancestry, military and/or veteran status, and/or any other status protected by applicable Federal, state or local law.
Annual Security Report
KCU is committed to providing a safe campus for students, faculty, and staff. Our
annual campus security report
lists campus crimes and statistics for the campus and public areas around campus for the last three years, in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.
Thank you for your interest in a career at KCU!