Bid Administrator Jobs

Our team in Dallas currently has an opening for a Bid Administrator

YOUR ROLE & RESPONSIBILITIES

Job Summary:

The Bid Administrator is responsible for organizing, managing, and distributing Key Account bid information between internal and external stakeholders. The role has a heavy focus on metrics, data dissemination, and ensuring effective communications between the ROC and the Key Accounts Group.

:

• Complete quarterly bid spreadsheet updates
• Work with other Key Account Administrators and Specialist around the organization in gathering information (sales figures, reports, pricing, etc.); develop close communication skills and ties with the company wide Key Accounts Group
• Sales data
• Follow-up to ensure timely response to meet deadlines for submission of all bids
• Identification of customer logistical needs
• Other duties as assigned by management.
• Ownership and responsibility are integral for this position
• Gain strong knowledge in working within the AS-400 system to pull sales and other information
• Serve as a “first link” with Key Account Teams and ROC Commercial Team by use of strong phone/email communication skills—provide follow-up to major account requests—assume a “CSR” mentality
• Enter bid pricing and RFQ’s into BUS and/or SharePoint timely after Branch Managers have submitted price files; manage and meet all deadlines set forth by the Key Account teams within BNA
• Fill out bid spreadsheet for each bid request received
• Disseminate bid information to relevant company personnel across all regions
• Help handle computer entry function for electronic auctions and provide response to field
• Work with team Calendar, E-Mail, and database management
• Disseminate post bid results to appropriate field personnel
• Updating of group mail lists for each Major Account Generate any other reports as needed by Key Accounts or the senior management group
• Function in absence of major accounts executives ensuring to answer any questions or resolves any issues
• Keep an active Calendar for regularly scheduled reports, bids, appointments – reminders and tickets
• Available as a daily contact for immediate response to internal customer requests
• Prepare final version of bid spreadsheet/proposal for review by Key Accounts team and then help with submission to customer
• Update contact information on Administrative Assistants
• E-Mail monitoring and management ensuring efficient and effective communication
• Coordinate on centralized bid efforts
• Update each spreadsheet
• Update contact information on Key Account Executives
• Create and maintain a bid database to be customized for each customer
• Have a strong working knowledge of Microsoft Excel
• Monitor quarterly Key Accounts roster activities, use quarterly Master list to edit informationmto make the necessary changes in the AS-400 system
• Pricing data

YOUR PROFILE

Education and Experience:

• Employment is contingent upon completion of background investigation, E-Verify check, and preemployment drug screening
• High School diploma required. Bachelor’s Degree in Business, Industrial Distribution, Supply Chain, or similarly related field preferred or commensurate years of education/experience.
• 2+ years in a Sales Administration, B2B Customer Service, or similar role.
• Knowledge of AS400 or a similar ERP system preferred.

OUR OFFER

We aim to create an environment where the best people want to work, where they can turn their passion into their job and realize their full potential.

Individual development, on-the-job training, and development programs designed to help our employees grow in their careers.

Competitive pay and incentives.

Various healthcare plan options as well as 401(k).

INTERESTED?

We look forward receiving your application.

Brenntag provides equal employment opportunities to qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other status protected by applicable federal, state or local law.

Brenntag North America, Inc. and its subsidiaries use E-verify, a government-run, web-based system that allows employers to confirm the eligibility of their employees to work in the United States. For more information, please go to https://www.e-verify.gov/employees or view the poster at https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster.pdf.