Executive Assistant-Exec 2 Jobs

Ensuring every child receives a quality education, no matter their race or zip code. The Minnesota Department of Education serves a wide and diverse range of groups: K-12 students and their families; young children participating in a variety of early learning programs including Head Start and Early Childhood Family Education; adult learners participating in adult education programs including GED and citizenship programs; school districts; charter schools; teachers; libraries and librarians.

MDE values:
Collaboration: Partner and serve for the greater good.
Leadership: Take ownership and responsibility.
Equity: Innovate for justice, fairness and inclusion.

Working Title: Executive Assistant
Job Class: Executive 2
Agency: Education Department

• Bargaining Unit/Union: 217 - Confidential/Unrep
• Date Posted: 04/20/2023
• Telework Eligible: Yes- Telework arrangements may be possible. You will discuss your preferences and requirements of the position and complete a telework agreement. Employees do need to reside in MN or a border state and may need to report to the office on a periodic basis.
• Division/Unit: Education-St Paul / Commissioners Office Support
• Designated in Connect 700 Program for Applicants with Disabilities: Yes
• Travel Required: No
• Hiring Agency/Seniority Unit: Education Department / MDE-CO-Confidential
• FLSA Status: Nonexempt
• Who May Apply: Open to all qualified job seekers
• Closing Date: 05/03/2023
• Days of Work: Monday - Friday
• Work Shift/Work Hours: Day Shift
• Salary Range: $23.34 - $32.37 / hourly; $48,733 - $67,588 / annually
• Classified Status: Classified

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

This position serves as a confidential executive level assistant to members of the MDE Executive Cabinet at the Deputy Commissioner and Assistant Commissioner level. Provides primary back-up support to the MDE Commissioner's Office and other senior management as necessary to fulfill the responsibilities of the office and the achievement of departmental goals and objectives. Also provides high level administrative assistance to a variety of task forces and workgroups to ensure that stakeholders are fully supported in their efforts to provide the department with input on policy and programs, and ensuring all members and staff are informed and ready to perform business when they meet.

Minimum Qualifications

• Experience managing daily office operations, organizing multiple priorities and effectively carrying out complex oral and written instructions with minimum supervision.
• Strong grammar, editing and writing skills with proficiency in business English.
• Experience with virtual platforms such as MS Teams, Zoom or WebEx
• Effective customer services skills and ability to work with persons of diverse backgrounds.
• Comprehensive experience drafting, writing and editing reports and correspondence
• Ability to research, analyze, and present data into meaningful responses and reports.
• Strong critical thinking and problem-solving skills to identify and address problems with confidentiality, diplomacy, and integrity.
• Technical proficiency with word processing, presentation and spreadsheet programs (ie. Microsoft Word, Powerpoint, Excel and Outlook)
• Experience providing high level executive adminstrative support

Preferred Qualifications

Experience working in a confidential setting and handling confidential and/or sensitive correspondence

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email [email protected]. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Tammy Funk at [email protected] or 651-582-8502.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Tammy Funk at [email protected].

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 91% of employees feel trusted to do their jobs
• 87% of employees report flexibility in their work schedule
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 95% of employees understand how their work helps achieve their agency’s mission

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Health care spending and savings accounts
• Public pension plan
• Tuition reimbursement
• Short-term and long-term disability
• Training and professional development
• Federal Public Service Student Loan Forgiveness Program
• Paid parental leave
• Prescription drug coverage
• Employer paid life insurance
• 11 paid holidays each year
• Low-cost medical and dental coverage
• Employee Assistance Program (EAP)
• Paid vacation and sick leave
• Tax-deferred compensation
• Vision coverage
• Wellness programs and resources
• Dependent care spending account

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] and indicate what assistance is needed.