Executive Assistant Secretary Jobs

RESPONSIBILITIES

• Conduct research and prepare presentations or reports as assigned
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Attend meetings and keep minutes
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Receive and screen phone calls and redirect them when appropriate
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Maintain electronic and paper records ensuring information is organized and easily accessible

REQUIREMENTS AND SKILLS

• Excellent organizational and time-management skills
• Proficient in MS Office
• Familiarity with basic research methods and reporting techniques
• Proven experience as executive secretary orsimilar administrative role
• Integrity and confidentiality
• Outstanding communication and negotiation abilities
• Degree in business administration or relative field