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Executive Assistant Jobs

Company

Warner Music Group
Address , Nashville, Tn
Employment type FULL_TIME
Salary
Expires 2023-07-17
Posted at 11 months ago
Job Description
:
As the Executive Assistant to WMG’s SVP, Head of Shared Services, you will play a critical role at WMG. The Executive Assistant will help with scheduling, phone calls, prioritizing and organizing, travel, team training and events as well as process initiatives to build efficiencies. The ideal candidate will be proactive, curious, flexible, organized and able to work independently and with passion. You are an independent person who is willing to engage in administrative/clerical duties as well as more complex project work to the extent of the applicant’s capabilities.
Here you’ll get to:
  • Manage invoices are necessary.
  • Required to be in-office as requested.
  • Drive efficiencies across the team by helping to build on-boarding for new team members and processes and trainings for existing members.
  • Act as scribe, keep Minutes of Meeting (MoM), action items, deliverables, and responsibles for SVP, Head of Shared Services.
  • Actively monitor due dates and deliverables for key COE initiatives, projects, and process changes.
  • Act as Chief of Staff and proxy for SVP, Head of Shared Services as needed.
  • Liaise with Technology and Office Services departments regarding software, equipment, and office needs.
  • Plan and implement domestic & international conferences/special events on & off-sites, both in-person and virtually.
  • Manage highly sensitive, confidential information with the highest level of discretion, maintaining confidentiality and proprietary information and communications.
  • Own all staff communications partnering with HR or corp comm where needed, including but not limited to: event invitations, monthly newsletter, etc.
  • Communicate with an advanced understanding of executive functions and requirements.
  • Lead extensive executive calendar, schedule meetings on a regional and global scale, arrange conference calls and travel (domestic & international), coordinate team meetings and functions, answer phones, handle executive expenses, etc.
  • Support various ad hoc requests.
About you:
  • You have the interest in proactively seeing opportunities in order to drive efficiencies and value.
  • You are highly meticulous and organized while able to prioritize across multiple high-profile priorities.
  • You have an ability to take direction and execute specific outlined initiatives.
  • You have the ability to communicate information clearly, concisely and professionally, both written and verbally.
  • You have excellent interpersonal skills and are able to connect with people at all levels within the company and externally.
  • You are a pro-active ‘self-starter’ who takes initiative to get involved in all aspects of the department.
  • You have the ability to identify challenges and create fixes.
  • You have deadline awareness and ability to prioritize workload.
We’d love it if you also had:
  • 7-10+ years of executive level administrative experience.
  • Excellent computer and Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, etc
  • A background in project management
  • College Degree preferred.
About us:
As the home to 300 Elektra, Asylum, Atlantic, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world’s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalogue of more than one million copyrights worldwide. Redefining what it means to be a music company in the 21st century, our consumer brands include trend-setters like UPROXX, Songkick, HipHopDX, and EMP. We’re the home to WMX – the next generation services division that connects artists with fans and amplifies brands in creative, immersive, and engaging ways – and Alternative Distribution Alliance (ADA) – the ground-breaking global distribution company for independent artists and labels.
Together, we are Warner Music Group: Music With Vision & Voice.

Love this job and want to apply?

Don’t be discouraged if you don’t hear from us right away. We’re taking our time to review all resumes, and to find the best people for WMG.
Thanks for your interest in working for WMG. We love it here, and think you will, too.
#LI-Hybrid
Salary Range
Salary ranges are included for job postings where required by law. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.
WMG is committed to inclusion and diversity in all aspects of our business. We are proud to be an equal opportunity workplace and will evaluate qualified applicants without regard to race, religious creed, color, age, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, marital status, medical condition as defined by state law (genetic characteristics or cancer), physical or mental disability, military service or veteran status, pregnancy, childbirth and related medical conditions, genetic information or any other characteristic protected by applicable federal, state or local law.
Copyright © 2023 Warner Music Inc.
Links to relevant documents:
2023 Benefits At A Glance.pdf
EVerify Participation Poster.pdf
Right To Work - English.pdf
Right to Work - Spanish.pdf