Executive Assistant Jobs

Introduction: HCF believes each employee makes a significant contribution to the quality of life of our residents and the success of the organization. Employee contributions are not limited by assigned job responsibilities. Therefore, this job description is designed to outline essential functions, qualifications and job scope, but not limit the employee to the responsibilities identified. It is HCF’s expectation that each individual will be flexible in offering their services to ensure the highest quality care to our residents. Position Summary: Responsible for a variety of administrative functions to assist HCF’s President and Executive Team. All tasks require a high degree of confidentiality. Essential Functions:

• Creates, distributes and maintains Executive and Board level meeting minutes.
• Commitment to HCF Family of Companies Vision, Values, and Purpose
• Must be able to read, write and understand the English language Position Responsibilities:
• Perform other duties as assigned
• Leadership: Ability to take action and achieve results through others
• Supervise the Home Office Receptionist and other Administrative Assistants in the office.
• Serves as a backup receptionist during breaks, lunches, vacations, etc.
• Assists in writing, reviewing, and editing memos, speeches, presentations and other forms of written communication.
• Manages Home Office and facility postage machines.
• Manages, updates, and communicates with external vendor related to company forms.
• Because HCF exists to care for our residents, regular attendance and punctuality are essential to provide quality care and service
• Provides administrative assistant and support to HCF’s President and Executive Team.
• Assists in scheduling and preparing for company meetings and/or luncheons
• Creates, modifies, edits, and types letters, memos, and other types of internal and external correspondence
• Must follow HCF Policies and Procedures
• Serves as a backup for the standard mail/UPS mail processing as required.
• Must be able to complete performance requirements independently while using good judgment as well as have the ability to harmoniously work with others