Executive Assistant Jobs

The Executive Assistant is responsible for providing project management and administrative support to the President/CEO and Executive Staff. This position is further responsible for providing support for special projects and events as required, and interfacing with employees at all local levels and Group location of the Company.

Responsibilities

• Interact with all levels of the organization inside Swiss Krono as well as outside.
• Prepare expense reports in a timely manner.
• Compose correspondence from meeting notes or discussions or independently from knowledge of circumstances and policy.
• Maintain office supplies, order business cards, etc.
• Compile and prepare special reports, analyses, selecting appropriate data from various sources.
• Prepare all domestic and international travel arrangements for executive personnel as needed. Coordinate immigration documents.
• Maintain focus on continuous improvement through researching and sourcing innovative, cost efficient business solutions, and making process improvement suggestions.
• Coordinate various meetings across various time zones globally and maintain list of attendees including town halls, monthly executive meetings, etc. Prepare agenda, recording minutes from meetings, coordinate catering service and transportation, assist with connectivity.
• Assist with the preparation of formal presentations including KPI decks sourcing business results from multiple locations and consolidating into reporting formats.

Qualifications

• Bachelor's degree or equivalent experience
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Experience in managing multiple priorities, administrative coordination, and logistics
• Strong written and verbal communication skills
• Proficient in Microsoft Office suite