Administrative Assistant Jobs

NOVA Engineering is looking for an Administrative Assistant to join our team in Greenville, SC.
This position supports department operations by maintaining internal systems, providing administrative support to project managers (processing of internal reports & timesheets, client reporting, assistance with contract change orders, paper and electronic data filing, input of data and preparation of invoices, proposal preparation/assembly, etc.), compiling & processing accounts payables, maintaining departmental equipment & supplies, and general office management.
Duties:

• Typing/word processing, printing, filing, mailing and production of documents such as SOQs, proposals, bids, reports, etc. Proofread work to assist technical and managerial staff.
• Responsible for assistance with new employee orientation, including coordination with Corporate Human Resources.
• Assist with accounts payable.
• Responsible for P&L and other financial processing, including timesheet, expense reports, work orders and draft invoicing.
• Maintain departmental files (both hard copy and electronic).
• Administer office services to achieve efficient and economical operations.
• Work closely with management to establish systems and procedures for delivery of services in a timely, efficient and cost-effective manner.

Skills/Qualifications:

• 3+ years of administrative experience, preferably in the engineering or construction industry.
• General understanding of revenue recognition (work in progress and unbilled reports).
• Experience with Deltek Vision software preferred, but not required.
• Strong attention to detail and ability to check own work.
• Strong communication skills, both verbal and written
• Excellent computer skills (Microsoft Office software and the ability to learn NOVA’s internal software, including Metafield and Deltek).
• Experience with MS Office (Excel, Word, PowerPoint, etc.) and Outlook.

NOVA is an Equal Opportunity Employer. All qualified candidates are encouraged to apply. NOVA does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, ancestry, marital status, veteran status or any other characteristic protected by law.