Administrative Assistant Jobs

Job Responsibilities

Job Summary

Functions as Office Manager providing administrative and accounting support for the County Extension Office. Performs other duties as assigned.

Job Duties

40% - Essential - Administrative Support: Manages daily office operations including telephone call and visitors. Provides administrative support to the District Director, the County Coordinator and all county staff including preparing general and confidential correspondences such as news articles, reports and program materials.

40% - Essential - Accounting Support: Processes daily accounting transactions including payables, reimbursements and invoices. Serves as credit card liaison and requisitioner in CU buyWays. Prepares receipts of grant, gift and revenue funds according to university policies and procedures. Coordinates deposits with second assigned person and ensures deposit information is accurate and provided to CAFLS Business Office.

10% - Essential - Reporting: provides financial reports utilizing CUBS queries for monthly reports to professional staff. Reconcile non-grant budget Status Reports and revenue reports monthly. Ensure reports are reviewed and approved by District Director.

10% - Essential - Filing: Maintain current files pertaining to Extension policies and procedures including Civil Rights files subject to federal audit. Set up and ensure mileage logs are utilized by drivers in all county assigned state or federal vehicles for vehicle use accountability.

Minimum And Additional Requirements

A high school diploma and 1+ work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.

Additional Comments

Responsibilities

JOB KNOWLEDGE

Fundamental Job Knowledge - Fundamental working knowledge of concepts, practices and procedures and ability to apply in varied situations

Supervisory Responsibilities

No Supervisory Duties - Not responsible for supervising employees.

Budgetary Responsibilities

No Budget Responsibilities - No fiscal responsibility for the department's budget.

Physical Requirements

10% - Stand for prolonged period

80% - Sit (stationary position) for prolonged period

10% - Walk or move about

Working Conditions

5% - Exposure to heat or cold

5% - Wet or humid