Administrative Assistant Jobs

Job Title: Administrative Assistant

Reports To: Office Manager

Employment Status & Rate: Part-Time, $14/hr

FLSA Status: Non-Exempt

Summary: Provides general clerical support to Office Manager. Inspects report processing and SWPPP book creation by performing the following duties.

Duties and Responsibilities:

• Creates inspection reports for new projects.
• Other duties as assigned.
• Distributes inspection reports to client distribution lists.
• Orders office supplies and maintains inventory levels.
• Reviews and processes daily inspection reports from field specialists.
• Creates and maintains client Distribution Lists.
• Performs receptionist responsibilities.
• Creates SWPPP books with all necessary documentation.
• Performs other duties and special projects as requested by Management.
• Responsible for monitoring job material inventory and assuring it is in stock.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Ability:

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Math Ability:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability:

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Microsoft Word, Microsoft Excel, Adobe Acrobat, and Microsoft Outlook.

Education/Experience:

High school diploma or general education degree (GED); or one to two years related experience and/or training; or equivalent combination of education and experience.

Knowledge, Skills, and Other Abilities:

• Time management skills
• Professionalism
• Organizational skills
• Oral and written communication skills

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands, and talk or listen. The employee is frequently required to stand, walk, and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

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