Executive Assistant Jobs

Confluent Health is a family of physical therapy and occupational therapy companies transforming healthcare by strengthening private practices, developing highly effective clinicians, and lowering healthcare costs through workplace wellness and injury prevention. Confluent Health is one of the fastest growing companies in Louisville and is hiring a full time executive assistant who will be supporting 3 of our company's top executives. The Executive Assistant and Coordinator to the Confluent Executive team will be based in Louisville, KY. The successful candidate is team oriented, self-motivated, energetic, proactive, and fun loving. In this role you will work independently on projects and be able to thrive in a busy, time-sensitive environment while excelling in a wide variety of activities and confidential matters.

Benefits

• 401(k) with company match up to 4%
• Generous PTO Plan
• Free Parking
• Much, Much More!
• Free Snacks and Drinks
• New Parent Perks
• Health, Dental, and Vision insurance
• Unique Maternity Benefits
• Company paid Short Term Disability and Long Term Disability Benfits

In this role you will be responsible for the following key accountabilities

• Build and maintain good relationships with key stakeholders.
• Briefing Preparation Assist with preparing briefing materials as needed.
• Travel Organize and book travel arrangements and prepare itineraries and agendas
• Serve as primary point of contact for a broad network of internal and external stakeholders.
• Calendar Management Actively manage the calendar, including complex coordination of meetings across National time zones and prioritizing tasks by working with the Leadership Team to understand priorities and manage conflicts appropriately. Exercise excellent judgement and discretion over Leader’s time
• Expense reports
• Special Projects Lead special projects as assigned, including but not limited to internal event management, external event management, offiste meetings, etc.
• Other Duties as assigned.
• Take lead on a broad range of administrative tasks for the Executive team including

Essential experience and job requirements

• Ability to prioritize and execute tasks in a fast-paced environment.
• Strong communication skills (written and oral)
• A self-starter with ability to anticipate needs and make independent sound decisions
• Ability to handle confidential information with discretion
• Experience with Microsoft Outlook PowerPoint, Teams, and Excel
• Highly organized.
• Attention to detail and excellent analytical abilities
• Ability to interact with leaders, teammates, and business partners with professionalism and integrity
• 5+ years of executive assistant experience in the private or public sector
• College degree preferred but not required