Executive Assistant Jobs

Description

Summary

A&MPLIFY is a professional service consultancy combining the power of design, digital technology, and artificial intelligence to help clients supercharge value creation, agility and customer loyalty. The A&MPLIFY team is hand-picked from the top global consulting firms and Fortune 500 customer-focused companies. Individually, we are experience designers, commerce strategists, technologists, data scientists, and operations leaders with deep industry experience. Together we are the unique team clients need to drive growth and build relevance with their customers. With a commitment to positive social impact, we foster a vibrant, inclusive workplace of diverse voices and talents who enjoy what they do, and with whom they do it.

The Executive Assistant Will:

• Manage information flow in a timely and accurate manner
• Prepare for Mailing/ Mail Certified Letters as well as Distribute USPS Mail, Certified Mail, Fed-Ex Packages, Parcels
• Assist with Pitch Decks for Client Meetings; Review, Assemble, Collect Information as Needed; Printing & Binding Client Meeting Pitch Decks / Marketing Pitch Decks
• Monitor Outlook email as level of permission needed; Occasionally respond on Executive's behalf.
• Book Conference Rooms
• Coordinate Executives' calendars and set up meetings
• Coordinate and Order meals for Meetings & Events
• Coordinate and schedule domestic as well as international travel; Make travel and accommodation arrangements.
• Create Expense Reports - using online system
• Reconcile American Express and Corporate Manager's Credit Cards for Business Use/Expenses.
• Entering and allocating weekly time into time system
• Contact Management via Outlook Contacts
• Make reservations for meetings with Clients or for Internal Staff Development
• Evaluations for MD's - uploading into Workday
• Act as the point of contact among assigned executives, employees, clients, and other external partners
• Format information for internal and external communication - memos, emails, presentations, reports.

Specialized Responsibilities:

• Event Management
• Client Invoicing
• Update Executive's Website Information/ Updating Bio's
• Project Set-Ups via internal system
• Set up Vendors through internal system
• Update Headshots with Photographer
• Assist with all internal platforms

Additional. Special Projects and Cross Operational Support

• Service Now Portal - Specialized IT requests / Equipment Requests
• Equipment and specialist IT requests

Job Requirements

• Strong organizational experience; accustomed to operating in an agile environment
• Comfortable with working with professionals of all levels
• Solid ability to work with minimal supervision and guidance
• 5+ years of Executive Assistant experience in a large organization; consulting environment preferred
• Adept with software systems, including Microsoft Office, spreadsheets, expenses, and internal timekeeping and recordkeeping systems
• Expert oral and written communication skills

DIVERSITY & INCLUSION

A&M's entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work-guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity-are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity and we foster inclusiveness. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

VOLUNTARY INCLUSION

It is Alvarez & Marsal's policy to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, sex, sexual orientation, gender identity, family medical history or genetic information, political affiliation, military service, pregnancy, marital status, family status, religion, national origin, age or disability or any other non-merit based factor in accordance with all applicable laws and regulations.

UNSOLICITED RESUMES FROM THIRD-PARTY RECRUITERS

Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters were engaged to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

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