Executive Assistant Jobs

Are you a self-starter? Someone who is highly professional and organized? Buffer Insurance is looking for a full-time, in-person Executive Assistant to support the company's internal operations and assist the Leadership team in accelerating its growth. Some tasks include providing administrative support to the leadership team, handling clerical duties, coordinating calendars, and organizing meetings. Throughout all of these interactions, the Executive Assistant must maintain a high level of professionalism and present the organization in the best light possible. A successful will be able to efficiently assist the president in maximizing their time by taking off responsibilities so their focus can remain on growing the company's impact.
At Buffer, we seek to build and nurture a culture for our organization that produces and protects a God-honoring atmosphere. We lay the foundation for this cultural expression by personally living out Buffer’s values and instilling them in all who work alongside us on our staff. We have great medical insurance and free dental/vision benefits. In addition, we also have free short-term disability and we pay for the medical costs of our employees' babies to be born.
If you are fulfilled by building lasting relationships through authenticity, transparency, and responsiveness, then our team is where you'll want to be!
Responsibilities

• Make travel arrangements for executives - flights, hotels, and ground transportation.
• Renewing, filing, & applying for state insurance licenses.
• Attend networking, educational seminars, and social functions on behalf of the company.
• Handling confidential and sensitive information with discretion and professionalism.
• Create and organize educational or promotional content.
• Understand the company’s products and service offerings.
• Provide clerical duties such as answering and resolving phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, presentations, and rate adjustments.
• Maintain inventory of office supplies and materials.
• Perform basic bookkeeping work, and reconcile credit card and bank statements.
• Maintain Human Resource records for the company.
• Provide assistance to the president with his high email and phone call/voicemail volume.
• Run errands for the Leadership team.
• Reconcile revenue reports with client accounts.
• Conduct research, compile data, and prepare reports for consideration and presentation by executives.
• Manage payroll and benefits for employees.
• Assisting in the preparation and execution of events such as conferences, seminars, and corporate retreats.

Qualifications

• Comfortable handling confidential information with discretion.
• Bilingual speaking (English/Spanish) preferred.
• Excellent interpersonal and communication skills.
• MUST match our core values!
• Strong, proactive work ethic
• Must always act in a highly professional manner.
• Ability to multi-task, prioritize and manage time effectively.
• Current Health/Life License in Texas or become licensed within first 60 days of position.
• Able to receive and apply feedback in the pursuit of excellence.
• Ability to have confidential and crucial conversations with maturity.
• High school diploma or a Bachelor’s degree in business, administration, or a related field.
• Excellent attention to detail.
• High level of organization and administrative skills

Compensation

• $55,000 to $65,000 commensurate on experience

Benefits

• Free Dental, Vision, and Short-Term Disability benefits
• Medical Insurance
• Paid Time Off

About Buffer Insurance
We are a fast-paced insurance agency placing insurance policies from employer benefits to Medicare. At Buffer Insurance, we believe the most meaningful impact we make is in the lives of others. That’s why protecting our clients and ensuring their future impact is our highest priority. By making insurance simple, comprehensive, and cost-effective, we are able to earn our client’s trust and help them stay focused on their life and business goals.
Our Company Values

• Growth - you embrace challenges and see them as an opportunity to better yourself and the company.
• Excellence - you consistently put forth your best effort and strive to exceed expectations.
• Teamwork - you put others first and treat them with respect.
• Trust - you build intentional relationships with others through authenticity, transparency, and responsiveness.
• Health - you pursue physical, spiritual, and mental health.