Executive Assistant Jobs

Job Summary

The Executive Assistant provides administrative and operational support to the Dioltas Advisory board chairman.

Primary Duties + Responsibilities

• Maintain electronic filing systems.
• Serve as a liaison between the Dioltas portfolio, Gov mission partners and the public. This includes receiving and screening the advisory board chairman’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
• Handle printing, mail/overnight packages, copying, cloud-filing, and email/messages.
• Maintain confidential and sensitive information.
• Coordinate work with other Dioltas executives and portfolio companies as needed; play a key role in the coordination of team efforts both within and outside the department.
• Work directly with the advisory board chairman to support all aspects of his daily work routine.
• Prepare, reconcile, and submit expense reports (act as liaison between Partners & Accounts Payable for timely review and processing of same).
• Maintain the advisory board chairman’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
• Sort and triage mail; maintain advisory board chairman e-mail and correspondence.
• Assist in activities and processes including project planning, intake, prioritization, initiation, execution, and training; as well as in fostering collaboration of end-users and key stakeholders.
• Complete a variety of special projects including creating PowerPoint presentations, spreadsheets, special reports, and agenda material.
• Attend meetings, in person and virtual and take notes of discussion; prepare the initial draft of minutes and summaries.
• Determine priority of matters of attention for the advisory board chairman; redirect matters to Partners to handle, or handle matters personally, as appropriate.
• Schedule engagement meetings; assist in the preparation and distribution of meeting agendas and materials.
• Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
• Routinely perform a wide variety of support duties.
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
• Compose and prepare letters relating to routine correspondence for the advisory board chairman signature.
• Provide coordination, monitoring, and communication of projects and programs overseen by the advisory board chairman. (Familiarity with Monday.com & Google Suite VERY helpful).
• Assist the advisory board chairman in the development of presentations and white papers for internal and external audiences.
• Keep the advisory board chairman advised of time-sensitive and priority issues, ensuring appropriate follow-up.

Desired Expertise

• Proficiency in Google workspace highly desired.
• Familiar with CRM platforms, specifically Monday.com highly desired.
• Familiar with database platforms, specifically BGov highly desired.

About Dioltas + Mission

Dioltas is a National Security strategic advisory firm. We are mission-focused and results driven. Dioltas advises public and private clients on all facets of business strategy, planning, development, management, marketing, directorship and obtaining access to capital markets in exchange for equity stakes in the companies and/or management fees. When a considerable gap in the marketplace is identified,Dioltas will also incubate a company in order to serve this market, create a unique solution for the identified market gap and create new demand. More details at www.Dioltas.com