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Company

Stanford University
Address , Stanford, Ca
Employment type FULL_TIME
Salary $79,000 - $91,000 a year
Expires 2023-06-27
Posted at 1 year ago
Job Description

Stanford Health Policy (SHP) is seeking an Executive Assistant to provide complex administrative and operational support to department leadership.

SHP produces interdisciplinary, world-class research on domestic and international health that advances our understanding of how health care can be delivered and shapes the formulation of health care policy around the world. This critical work takes place across campus with multiple schools, organizations and individuals.

This position is a hybrid position, and we will not be considering fully remote applicants for this position. Work schedules and locations are subject to change.

Duties include:

  • Manage complex business travel in compliance with unit, university, and sponsor policies.
  • Plan and schedule complex calendar(s) with limited or no consultation, resolve calendaring conflicts. Negotiate and manage the needs of individuals or groups requesting time with the Chair, independently committing his/her time. Also includes scheduling group meetings with and for the Chair.
  • Prepare reports and analyses, identify adverse trends and make appropriate recommendations or conclusions.
  • Compose correspondence; develop, review and edit presentations and documentation; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision making purposes.
  • Independently prioritize, plan, coordinate and/or oversee logistics and conferences with individuals and entities internal and external to the university, including executive and senior level staff, donors and government officials.
  • Work as a team player with the other administrative staff in the Department. Participate in projects and programs.
  • Manage multiple projects simultaneously. Anticipate and track initial dates, events and associated action items; follow up with appropriate parties on behalf of supervisor to ensure deadlines are met.
  • Serve as the liaison to various internal and external constituencies, including screening correspondence and telephone calls; keep the Chair informed of all matters requiring his/her attention.
  • Act on behalf of the Chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Use independent judgment to keep the Chair informed of all matters that require his/her attention.
  • Other duties may also be assigned

DESIRED QUALIFICATIONS:

Bachelor’s degree (or equivalent) preferred; at least 2 years of experience in support of senior level faculty or staff.


EDUCATION & EXPERIENCE (REQUIRED):

High school diploma and five years of relevant experience or combination of education and relevant experience.


KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

  • Ability to take initiative and ownership of projects.
  • Ability to multi-task, adapt to changing priorities and meet deadlines.
  • Demonstrated high-level administrative experience which includes advanced computer skills and demonstrated experience with office software and email applications.
  • Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact.
  • Excellent planning and organizational skills.
  • Demonstrated ability to handle sensitive issues and maintain confidentiality.
  • Excellent verbal and written communication skills, including editing and proofreading.

PHYSICAL REQUIREMENTS*:

  • Rarely twist/bend/stoop/squat, kneel/crawl.
  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Frequently sitting.
  • Constantly perform desk-based computer tasks.
  • - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


WORKING CONDITIONS:
May work occasional flexible work schedule including weekends.


WORK STANDARDS:

  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

The expected pay range for this position is $79,000 to $91,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.