Executive Assistant Jobs

Innova Solutions is immediately hiring for anExecutive Assistant.

Position type: Contract

Duration: 12 months (Temp to Perm)

Location:Melbourne, Florida 32919.

As a(n) Executive Assistantyou will:

• Performs administrative assistance to the Engineering Director and for the Communication Systems Melbourne Engineering senior staff. The engineering organization is comprised of four Senior Engineering Managers with a headcount of 200 multi-disciplined engineers. The engineering work focuses on communication system solutions for international and US Department of Defense Customers. The role encompasses the day-to-day operations of the engineering organization.

Responsibilities

• Manages Directors appointment calendar: Schedules and prioritizes appointments and meetings to maximize Directors engagement and ensure the achievement of organizational goals; advises on a daily schedule; and works closely with the Director to ensure effective and timely follow-up
• Drafts correspondence, recommendations, reports, and memoranda related to issues on behalf of the Director.
• Receive/Deliver messages, packages, mail, and paperwork.
• Schedule and arrange Engineering department meetings, interviews, and other department events.
• Maintain the organizational chart and contact information for the department.
• Create/manage Excel spreadsheets, PowerPoints, reports, and action item logs for department metrics.
• Ensure spaces are prepared before and after office moves.
• Manage office supply inventory and process office supply orders.
• Makes travel arrangements and creates/manages expense report processing.