Executive Assistant (2487) Jobs

Navarro Research and Engineering is recruiting for an Executive Assistant in Richland, WA.
Navarro Research & Engineering is an award-winning federal contractor dedicated to partnering with our clients to overcome their most challenging environmental, technical, and infrastructure missions within the nuclear and environmental industries. Joining Navarro means being a part of an exceptional team committed to quality and safety while also looking for innovative strategies to create value for the client’s success. Headquartered in Oak Ridge, Tennessee, Navarro has active programs in place across the nation for DOE/NNSA, NASA, and the Department of Defense.
This position will support Navarro-ATL. Navarro-ATL is located in Richland, WA, and operates, manages, and maintains the 222-S Laboratory Complex for the Department of Energy. The Navarro-ATL members are Navarro Research and Engineering, Inc. (Oak Ridge, TN), and Advanced Technologies and Laboratories International (Gaithersburg, MD).
Under limited supervision, provides a variety of highly complex secretarial and administrative functions in support of the 222-S Facility Operations Organization to ensure smooth, timely, and efficient operations. Exercises independent judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions. Collects, analyzes, and compiles data and information; composes, prepares, and types a variety of correspondences, memos, reports, and other materials; maintains records, files, and budgets related to department operations, programs, and expenditures. Works independently on projects from conception to completion and must be able to work to meet deadlines with the ability to manage a variety of activities and/or confidential business or personal matters with discretion. Maintains professional, effective communication within the organization.
Responsibilities:

• Maintains calendars, schedules meetings, and coordinates the department's or manager's interface with other personnel, company organizations, clients, and external groups.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion.
• Uses initiative and judgment during manager's absence to see that matters requiring attention are referred to delegated authority or handled in a timely manner to minimize the effect of the manager's absence.
• Updates and maintains information in databases, establishes and maintains department records, files; tracks expenditures; prepares status reports and charts as requested.
• Provides continuous effort to improve office operations and streamline work processes and works cooperatively and jointly with all levels of management and staff to provide quality customer service.
• Prepares travel and training requests; makes and confirms travel and other arrangements for conferences and business trips; compiles expense reports and requests reimbursement for expenditures as appropriate.
• Supports managers with tracking completion of employee requirements such as Employee Job Task Analysis (EJTA) forms, timesheets, required training, etc.
• Receives and screens visitors and telephone calls, providing information and handling issues that may require sensitivity and the use of sound independent judgement.
• Successfully completes crucial aspects of assigned deliverables with a hands-on approach that facilitates the Executive or Senior Manager’s ability to effectively lead the organization.
• Prepares and issues quality and timely correspondence, reports, and presentation materials to ensure products contain zero defects before delivery.
• Duties performed require extensive knowledge and application of departmental and company policies, and procedures and the ability to exercise a wide-latitude of personal judgment while maintaining sensitivity of confidential business or personal information.
• Independently manages multiple tasks and responsibilities with competing priorities and deadlines, screens and prioritizes communications from external and internal sources, and organizes and maintains administrative processes.
• Inventories office supplies and places orders.
• Under minimal supervision, performs a variety of highly-complex secretarial and administrative functions in support of management and staff.

Requirements
Minimum Qualifications:
Grade 7:

• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Excellent written and verbal communication skills.
• High School diploma and 10 years directly related experience, or equivalent combination of education and experience.
• Proficient in Microsoft Office Suite and Adobe Acrobat.

Grade 8:

• High School diploma and 12 years directly related experience, or equivalent combination of education and experience.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite and Adobe Acrobat.

Preferred Qualifications:

• Experience as a Hanford Contractor administrative support provider.

Due to the nature of the government contract requirements and/or clearances requirements, US citizenship is required.
Navarro is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, age, sexual orientation, gender identity, status as a protected veteran, or status as a qualified individual with a disability.
EEO Employer/Vet/Disabled
Hourly Wage Range
Grade 7: $26.92 - $33.94
Grade 8: $29.62 - $37.36
In accordance with the Navarro Research and Engineering, Inc (Navarro) salary determination process, Navarro takes into consideration the level of assigned job duties and responsibilities and the candidate’s education, training, and/or experience relative to internal peers and the external labor market. A candidate's salary history will not be used in compensation decisions.
Benefits
Benefits include medical, dental, and vision insurance; short- and long-term disability insurance; pension benefits*; 401(k) retirement savings plan with employer match; life and accidental death and dismemberment (AD&D) insurance; vacation/sick/holiday pay*.

• Based on eligibility rules