Executive Assistant — Ralph C. Wilson Jr. Foundation

Are you a skilled Executive Assistant passionate about making a difference? Our client, the Ralph C. Wilson Jr. Foundation, is seeking an Executive Assistant to join their dynamic team and play a crucial role in ensuring the smooth operations of its executive office while helping to create positive change in the community.

The Executive Assistant will support the President & CEO and Foundation Vice Presidents with calendar management, Board and Committee meeting logistics, and travel arrangements. The successful candidate is comfortable working in a fast-paced setting and managing multiple projects and competing priorities.

To learn more about the Foundation and its work, go to

Primary Responsibilities:

• Working closely as a team with other Executive Assistants, sharing information and resources to help ensure smooth day-to-day communications and operations across the organization;
• Processing expense reports for the executive team, compiling receipts, calculating mileage, and organizing other required documents to ensure compliance with our policies and procedures;
• Managing correspondence needs, including drafting and editing letters, notes, and emails, and ensuring timely and accurate communication with internal and external stakeholders;
• Demonstrating a positive, collegial attitude and strong work ethic, modeling organizational's values, and contributing to a positive and productive work environment.
• Handling meeting set-up, both in-person and remote, by preparing the room, arranging refreshments, managing audio-visual needs, and facilitating remote participation through various platforms;
• Maintaining calendars and managing scheduling and travel arrangements for the senior leaders, ensuring efficient and effective use of their time;
• Assisting with special event coordination for the senior team, including logistics, lodging, meals, travel, and other details as needed, to ensure successful and memorable events;

Requirements:

• Proficiency in PowerPoint, Word, Excel, Outlook, and other reporting programs;
• Ability to succeed in a team environment and work with people and organizations of diverse backgrounds, experiences, and cultures;
• Strong interpersonal skills as well as excellent written and oral communication skills;
• Detail-oriented and achieves personal satisfaction by supporting others and the organization behind the scenes;
• Bachelor's degree preferred; associate degree required or equivalent combination of education and experience;
• Creative self-starter with the ability to multi-task in a fast-paced environment, meet deadlines and act independently. Must be flexible and demonstrate adaptability to new situations;
• Demonstrated ability to show discretion, sound judgment, and thoughtful responses to highly political and sensitive situations;
• Minimum five years of experience supporting executives and interaction with board members or high-level stakeholders required;

Compensation & Benefits

The compensation range for this position is $68,000 - $85,000 per year, based on experience and qualifications. In addition, the Foundation offers a comprehensive benefits package with a generous retirement plan.

The Ralph C. Wilson, Jr. Foundation is proud to be an Equal Opportunity Employer. The Foundation is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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