Coordinator-Administrative Jobs

Overview

Build your career with IU Health! We have an exciting opportunity available for a Administrative Coordinator to join the Executive Administration team at our Riley Hospital with one day remote each week.

The Administrative Coordinator provides standard administrative and technical support to multiple leaders or senior leadership. Manages schedules/calendars, coordinates meetings and events, prepares travel arrangements, processes invoices and expense reports, and handles inquires, as appropriate, across teams they support. Manages work with limited guidance and direction. Anticipates and proactively addresses administrative and technical issues and challenges as they arise. Assures accuracy and availability of office records, files, resource data, various reports, basic budget oversight, etc. Exercises sound independent judgement, anticipates potential issues and challenges, and recognizes the specific needs of their leader(s).

• This position requires someone who is highly organized and detail oriented.
• Requires the ability to write emails, letters, minutes, and other correspondence on behalf of assigned executives.
• Strong interpersonal skills with the enthusiasm to contribute positively to the team.
• Planning meetings, travel, and other events as assigned.
• The ability to handle multiple calendars for assigned executives, as well as coordinate domestic and international travel.
• Other miscellaneous duties as assigned.
• Project management skills with attention to detail.
• Accounting procedures/experience is a plus.

At IU Health, your personal and professional growth is a top priority. You will have access to many diverse opportunities to learn and develop in meaningful ways that matter most to you, such as training, leadership development, promotion opportunities and cross training development. We offer a comprehensive benefits package designed for you, which includes Medical-Dental-Vision, a matching 401K, PTO, tuition reimbursement program, wellness program, and more!

Bachelor's degree or equivalent years of experience required.

• Requires intermediate experience in receiving, analyzing, and interpreting complex data and information.
• Experience with matrix organization and complex work environment preferred.
• Requires 3-5+ years of relevant experience.
• Requires intermediate proficiency in MS office (Word, PowerPoint, Excel).

Safeguarding our patients and each other is an important part of how we deliver the best care possible to the communities we serve. As a condition of employment, IU Health requires all new hires to receive various vaccinations, including the influenza and COVID-19 vaccines, barring an approved exemption. New hires will also be provided the option to submit proof of previous vaccination.

We are an equal opportunity employer and value diversity and inclusion at IU Health. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

At IU Health, your personal and professional growth is a top priority. You will have access to many diverse opportunities to learn and develop in meaningful ways that matter most to you, such as training, leadership development, promotion opportunities and cross training development. We offer a comprehensive benefits package designed for you, which includes Medical-Dental-Vision, a matching 401K, PTO, tuition reimbursement program, wellness program, and more!

• Experience with matrix organization and complex work environment preferred.
• Requires 3-5+ years of relevant experience.
• Requires intermediate proficiency in MS office (Word, PowerPoint, Excel).
• Requires intermediate experience in receiving, analyzing, and interpreting complex data and information.
• Bachelor's degree or equivalent years of experience required.

Indiana University Health is Indiana’s most comprehensive health system, with 16 hospitals and more than 34,000 team members serving Hoosiers across the state. Our partnership with the Indiana University School of Medicine gives our team members access to the very latest science and the very best training, advancing care for all. We’re looking for team members who share the things that matter most to us. People who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day. People who are always ready to apply themselves.