Coordinator, Communications, Special Projects And De&I

Company Description

NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service. Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. We strive to foster a diverse and inclusive culture where our employees feel supported, embraced and heard. We believe that our workforce should represent the communities we live in, so that together, we can continue to create and deliver content that reflects the current and ever-changing face of the world. Click here to learn more about Comcast NBCUniversal’s commitment and how we are making an impact.

Universal Studio Group is comprised of Universal Television, UCP, Universal International Studios and Universal Television Alternative Studio. Collectively, the four powerhouse studios produce over 3,000 hours of programming currently airing or streaming around the globe, own one of the largest libraries in the world with over 120,000 episodes of television. Led by Chairman Pearlena Igbokwe, Universal Studio Group collaborates with some of the industry's most visionary storytellers, including Tina Fey, Robert Carlock, Michael Schur, Sam Esmail, Seth MacFarlane, Dick Wolf, Lorne Michaels, Debra Martin Chase, Martin Gero, Gareth Neame, Larry Wilmore, Nahnatchka Khan, Sera Gamble, Tony Ayres, David Heyman, Julie Plec, Carol Mendelsohn, Tanya Saracho, Patrick Macmanus and Nick Antosca, among others. Universal Studio Group also houses NBCUniversal Formats, bringing a vast and diverse slate of non-scripted and scripted formats to the worldwide market.  Additionally, the studio group’s podcast platform, USG Audio, produces fiction and non-fiction podcasts such as “The Lost Kids,” “The Followers: House of Prayer” “Alligator Candy,” “Art Bust: Scandalous Stories of the Art World,” “Do You Know Mordechai,” “The Greatness with Kareem Maddox” and “The Followers: Madness of Two.” The division's first scripted podcast, “The End Up,” comes from Sam Esmail, Will Weggel, Danny Luber, Chad Hamilton and David Wiener.   Universal Studio Group is a division of NBCUniversal, one of the world's leading media and entertainment companies in the development, production and marketing of entertainment, news and information for a global audience. 

Job Purpose:

The Coordinator, Communications, Special Projects and DE&I will assist in the day-to-day administrative support of the VP, Communications, Special Projects and DE&I for the Universal Studio Group division. This position is based in the Universal City, CA offices.

Essential Responsibilities

General

• Handle office administrative duties for the VP, West Coast Communications, Special Projects and DE&I office (schedule IT, office supply orders, coordinate drive-ons with security and provide check in instructions, schedule facilities, manage office share drives etc.)
• Maintain standards of strict confidentiality with respect to all matters and documents
• Reconcile purchasing cards, executive travel, and expense reports
• Partner with other department coordinators to interview and hire pages and interns for the team
• Answer telephones, screen calls, route callers, take messages, respond to internal and external inquiries, and provide routine information within scope of authority
• Function as administrative liaison to departmental staff, other departments, external vendors and consultants
• Track, reconcile and file departmental invoices/accounting

Comms, Special Projects and DE&I

• Review character breakdowns, loglines, scripts and episodes as needed
• Support LAUNCH initiatives including talent incubator labs, the TV Director’s Program and Female Forward, the TV Writers Program, BTL Traineeships and more
• Assist in drafting press releases, pitches, Q&As and other written materials
• Assist in the day-to-day operations with cross-functional teams, including the broader DE&I team (corporate and NBCU LAUNCH), studio publicists, and human resources
• Project manage DE&I activations around heritage months and other national days of celebration
• Research and support USG’s new and existing partnerships with various advocacy and non-profit organizations
• Support marketing/social on DE&I-related asset creation + review
• Assist in tracking the department’s charitable giving and planning documents
• Coordinate Showrunner panels and related event logistics

Qualifications

Basic Requirements:

• Working knowledge of Microsoft Office (i.e. Word, Excel, PowerPoint, Outlook)
• Bachelor’s degree
• Minimum 1-year communications and/or DE&I experience

Desired Characteristics

• Experience coordinating multiple assignments and projects, master multi-tasker
• Excellent writing skills with strong attention to detail
• Strong interest in communications
• Ability to work in a fast-paced environment
• Superior organization and prioritization skills
• Demonstrated passion for Diversity, Equity and Inclusion
• Ability to work both independently and with a team
• Strong external and internal communication skills
• Highly proactive, creative and resourceful
• Hard worker with the desire to learn television industry
• Ability to juggle and meet numerous deadlines
• Ability to exercise a high level of discretion in handling confidential and sensitive information

Additional Requirements

• Willingness to travel and work overtime, and on weekends with short notice
• Interested candidates must submit a resume/CV through nbcunicareers.com to be considered
• Must be willing to work in Universal City, California
• Must have work authorization to work in the United States
• Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary range: $50,000 - $60,000

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations in the US by calling 1-818-777-4107 and in the UK by calling +44 2036185726.