Clinical Team Scheduler - Remote | Wfh

We are looking for a dedicated and detail-oriented Staff Scheduler and Logistics Coordinator to join our team. In this role, you will play a crucial part in ensuring the efficient allocation of staff resources, maintaining accurate records, and fostering positive relationships with our clinical staff. Your contributions will help us continue to provide exceptional healthcare services while upholding compliance with all regulations and policies.
Key Responsibilities
Staff Scheduling:
Collaborate closely with clinical and operations managers to create monthly schedules that optimize staff assignments, taking into account geographic locations and staff preferences to maximize resource efficiency.
Ensure that all staff members are properly licensed for their assigned locations.
Monitor staff absences, vacations, and leave requests, making necessary adjustments to ensure adequate staff coverage.
Respond promptly to unexpected staffing changes and arrange suitable replacements.
Data Management
Maintain accurate and up-to-date records of staff assignments using Microsoft Outlook calendars and scheduling application When I Work (WIW).
Routinely review and update data sets in WIW, including clinical staff users, client locations, mobile unit routes, and fixed site locations.
Oversee licensure documentation for clinical staff, monitoring expiration dates, sending renewal reminders, and notifying supervisors when licensure is not renewed in a timely manner.
Communication
Serve as the central point of contact for clinical staff, addressing inquiries and scheduling/logistical concerns.
Develop strong working relationships with clinical staff by keeping them informed and transparent about scheduling decisions.
Send weekly reminders to clinical staff for upcoming shift assignments and confirm necessary travel arrangements.
Respond to email inquiries efficiently and promptly.
Compliance And Regulations
Stay updated on federal and state labor laws, healthcare regulations, and internal policies and procedures, applying them appropriately to scheduling and resource management.
Ensure compliance with all legal and organizational guidelines in all job functions.
Manage the radiation exposure program for clinical staff via the Landauer monitoring platform and collaborate with Radiation Safety Officers (RSO) as necessary.
Evaluation And Continuous Improvement
Identify areas for improvement in scheduling and logistics processes and propose and implement solutions to optimize workflow and resource allocation.
Seek feedback from clinical staff and managers to address concerns and enhance operational effectiveness.
Additional Responsibilities
Serve as a backup for booking staff travel arrangements.
Provide support to other members of the administrative team as needed.
Requirements
Minimum one (1) year of related experience, preferably in a healthcare and/or logistics setting.
High school diploma or GED; some college coursework preferred.
Customer service-oriented background.
Knowledge of basic medical terminology and HIPAA regulations.
Effective verbal and written communication skills.
Diligent attention to detail.
Strong interpersonal skills with the ability to work effectively as part of a team.
Ability to maintain confidentiality and discretion when dealing with staff issues.
Capacity to remain calm and make decisions under pressure.
Benefits
At our organization, we believe in taking care of our team members. We offer a comprehensive benefits package to ensure our employees are well-supported and can thrive in their roles.
Paid Holidays
Paid Time Off
Medical/Dental/Vision Insurance
Flexible Spending Account (FSA)
Healthcare Savings Account (HSA)
Voluntary Short-Term Disability
Long-Term Disability
Life Insurance/AD&D
Voluntary Life Insurance/AD&D
Voluntary Accident
401(k) Plan
Career Growth Opportunities and Advancement
We look forward to welcoming a talented Staff Scheduler and Logistics Coordinator to our team. If you're passionate about making a difference in healthcare and are excited about the responsibilities outlined above, we encourage you to apply and be part of our dedicated and supportive work environment.
Salary: $ 112,509.00 Per Year