Clerk Iii Jobs

Are you ready to be professionally challenged? Are you looking to be part of a dynamic team of engaged and committed professional? Then the Health and Specialty Care System (HSCS) may be just the place for you! The State Hospital System, under the HSCS is comprised of nine psychiatric hospitals located throughout the state and one youth residential psychiatric center in Waco. The HSCS is a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by the Joint Commission. The hospitals provide state-of-the-art treatment teat is recovery-oriented and evidence-based. Whether in a direct-care or support role, your contribution will make a difference in the life of a Texan. Apply now to join our team.
The Clerk III works Monday to Friday, 8:00 AM to 5:00 PM.
The Clerk III performs advanced secretarial work for the Program. The Clerk III works directly under the supervision of the Program Director. Work involves latitude for decision-making in carrying out administrative phases of the work, such as answering correspondence, preparing court documents and reports, reviewing mail, providing information and instructions to personnel, and performing advanced clerical duties. Work involves performing specialized tasks requiring knowledge of and use of a computer and its programs. Exercises vigilance in maintaining confidential files and reports, tact in receiving visitors, and judgment in assembling and organizing information for the supervisor, and responsible for backup of secretarial tasks of the unit. Exercises initiative and judgment in determining individual methods and practices for work situations. The Clerk III provides administrative assistance to the Program Director with tasks that involve tracking and monitoring programmatic data, preparing technical reports and information, and assumes responsibility for ongoing assignment of new tasks that involve data collection and monitoring of patient census/admissions/discharges. Responsible for training and supervision of the positions within their chain of responsibly.
Performs other duties as assigned, including but are not limited to actively participating and/or serving in a support role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. The position or job tasks may require an alternate shift pattern assignment and/or location, as needs of the hospital require.
Essential Job Functions
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs duties as assigned.
Provides supervision of program clerical staff through training, coaching, development of position descriptions, completion of annual evaluation criteria and maintain required supervision documents on CAPPS.
Types and maintains hard copies and electronic copies of all Program Manuals and Program Risk Assessments, QIT meeting minutes, Accident Review Board meeting minutes, revisions, and updates according to NTSH P&P format. Answers inquiries regarding policies and procedures, assists staff in filling out forms.
Ensures cross training of all program clerical staff and arrange backup for each clerical function as needed. Also responsible for posting and filling program clerical positions as needed.
Serves as a receptionist for the Program administrative office, answers and directs all telephone calls as needed. Communicates messages in a timely and accurate manner. Greets visitors to the program and model’s professional behavior.
Submits all work orders to maintenance, completes all bookkeeping processes for program purchases, and is responsible for making all procurement card purchases for program as needed.
Prepares unit daily program report. Prepares and maintains the daily census information of patient movement and tracks data, such as length of stay information, for annual program analysis.
Communicates and distributes all necessary information regarding patient admissions, discharges, and transfers. Ensures communication in the area of admission and discharge to appropriate departments (security, Director, nursing, social services, psychiatry etc.).
Employee actively participates and/or serves in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation.
Types sensitive documents maintaining strict confidentiality and routes copies to appropriate parties.
Serves as Notary Public for the Program, notarizing all pertinent documents.
Point System Data Coordinator. Enter client point sheets into SLSS database and evaluate for accuracy daily. Maintain and print patient point sheets daily.
Knowledge Skills Abilities
Knowledge of office procedures and advanced clerical duties.
Knowledge of Policies & Procedures relevant to NTSH hospital administration and management to include those at state, agency, and hospital levels.
Demonstrates ability to supervise and train those in supervisory chain.
Ability to organize information both orally and in writing.
Ability to construct and/or utilize and/or evaluation various databases effectively.
Ability to communicate articulately and tactfully orally and in writing.
Ability to prioritize and manage tasks independently.
Ability to effectively use automated office systems, equipment and basic computer software.
Ability to work computer programs.
Registration Or Licensure Requirements
N/A
Initial Selection Criteria
High School graduate or GED (required).
At least one (1) year of continuous clerical experience (required).
Supervisory Experience (preferred).
Acceptable written communication, as evidence by application (required).
Additional Information
Requisition Number 567690
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, and HHS OIG list of Excluded Individuals/Entities.
Males between the ages of 18-25 must be registered with the Selective Service.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.
Salary Note: The salary offered will follow HHS HR Policy starting salary guidelines which are typically made at or near the minimum of the salary range. For internal applicants, there can be limitations in consideration of applicant’s current classification and salary and is dependent upon available budget.
Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. According to the Centers for Disease Control and Prevention, healthcare workers are considered to be at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. All of these diseases are vaccine-preventable. As a result, state hospital policy requires employees be vaccinated according to their level of contact with individuals. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures.
MOS Code
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include: 42A, YN, 0111, 3A1X1. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx
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