Office Clerk Jobs

Description/Job Summary

Please refer to the Position Grade on the Job Posting page for the appropriate job description:
Office Clerk: Position Grade C (Entry - Level)
Position Objective
Provide administrative and / or clerical support for Section Manager.
Training

• Trained by office clerk or data entry A or B.

Authority / Decision Making

• Order & control Plant Office supply inventories.

Duties & Responsibilities

• Fill out discrepancy report for any production data / ticket discrepancies.
• Key - in all line - by - line production and reclaim tickets.
• All duties assigned by Plant Manager.
• Close out all completed charts.
• Collect all production / operation related paperwork for data entry daily. Makes all correction as needed to complete the task at hand.
• Must have regular, reliable attendance, and willing to work outside the regular schedule as required.
• Team participation of ISO program.
• Any others duties or responsibilities as determined by Production manager that would fall within the normal job requirements of data Entry.
• Organize and file all completed charts by charting number.
• Post all production and reclaim data to system.
• Willing to handle job stress and interact with others in the workplace.
• Send discrepancy report out to all necessary individuals.
• Answer Questions or Handle Issues for Hourly Employees reviews all with Production Manager and Administrative Assistant if needed.

Task and Duties

• Any others duties or responsibilities as determined by Plant Manager that would fall within the normal job requirements of an Administrative Assistant.
• Orders & controls Plant Office supply inventories.
• Coordinators General Affairs requirements for all Sections (i.e., follow - up on travel and lodging arrangements).
• Prepare & Maintain Improvement Project Database.
• Answer Questions or Handle Personnel Issues for Hourly Employees.
• Prepare no loss time and Perfect Attendance report on hourly Employees - Quarterly.
• Insure update notifications to responsible persons on all polices and procedure that require periodic reviews and updates.
• Check with Accounting for completed Check Request - Distribute Accordingly.
• Prepare P.R.'s for signature - Copy - File - Send Originals to Purchasing.
• Overtime as required by Plant Manager.

• Arrange Payment for all of invoices.
• Prepare Per Diem Check Requests.
• Employee Boot and Safety Glasses Requisitions - Copy - Record - Sent original to accounting.
• Prepare & Maintain Improvement Project Database.
• Maintain filing system for the Plant Office.
• Non - routine
  • Prepare & Maintain Improvement Project Database.
  • Employee Boot and Safety Glasses Requisitions - Copy - Record - Sent original to accounting.
  • Arrange Payment for all of invoices.
  • Prepare Per Diem Check Requests.
  • Maintain filing system for the Plant Office.

Machinery and Electrical Devices Used

• AS 400.
• Laminator.
• Fax Machine.
• Computer.
• Printer.
• FedEx Ship Manager.

Physical and Visual Activity Required

• Reaching, extending hand(s) and arm(s) in any direction. Example: Giving signals, reaching for material or handle on item.
• Balancing, maintaining body equilibrium to prevent falling when walking, standing or crouching on narrow, slippery or erratically moving surfaces.
• Pulling, using upper extremities to exert force in order to drag, haul or tug objects in a sustained motion.
• Pushing, using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
• Kneeling, bending legs at knee to come to a rest on knee or knees.
• Standing, particularly for sustained periods of time. Example: Making copies, giving presentations, directing traffic.
• Repetitive motions, substantial movements (motions) of the wrists, hands and / or fingers. Example: filing, sorting mail, starting ignition of machinery.
• Grasping, applying pressure to an object with fingers and palm.
• Walking, moving about on foot to accomplish tasks, particularly for long distances.
• Stooping, bending body downward and forward by bending spine and waist. Example: Changing paper in printer, copier machine.
• Feeling, perceiving attributes of objects such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Crouching, bending the body downward and forward by bending leg and spine.
• Talking, expressing or exchanging ideas by means of the spoken word; via face to face or telephone.
• Climbing, ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like, using feet and legs and / or hands and arms. Body agility is emphasized.
• Lifting, raising objects from a lower to a higher position or moving objects horizontally from position to position. DEGREE OF LIFTING: 5-50 lbs.
• Hearing, perceiving the nature of sounds with no less than a 40 dB loss @ 500 Hz, 1000 Hz and 2000 Hz with or without correction. Ability to receive verbal communication and to make fine discriminations in sound, such as when making fine adjustments on machined parts.

Preferred Qualifications
Required Qualifications

• No experience necessary

Office Clerk: Position Grade B
Position Objective
Provide administrative and / or clerical support for Section Manager.
Training

• Trained by data entry A. or Office clerk A.

Authority / Decision Making

• Order & control Plant Office supply inventories.

Duties & Responsibilities

• Must have regular, reliable attendance, and willing to work outside the regular schedule as required.
• Fill out discrepancy report for any production data / ticket discrepancies.
• Organize and file all completed charts by charting number.
• Send discrepancy report out to all necessary individuals.
• Team participation of ISO program.
• All duties assigned by Plant Manager.
• Post all production and reclaim data to system.
• Answer Questions or Handle Issues for Hourly Employees reviews all with Production Manager and Administrative Assistant if needed.
• Close out all completed charts.
• Key - in all line - by - line production and reclaim tickets.
• Willing to handle job stress and interact with others in the workplace.
• Any others duties or responsibilities as determined by Production manager that would fall within the normal job requirements of data Entry.
• Collect all production / operation related paperwork for data entry daily. Makes all correction as needed to complete the task at hand.

Task and Duties

• Check with Accounting for completed Check Request - Distribute Accordingly.
• Prepare P.R.'s for signature - Copy - File - Send Originals to Purchasing.
• Insure update notifications to responsible persons on all polices and procedure that require periodic reviews and updates.
• Prepare no loss time and Perfect Attendance report on hourly Employees - Quarterly.
• Orders & controls Plant Office supply inventories.
• Prepare & Maintain Improvement Project Database.
• Answer Questions or Handle Personnel Issues for Hourly Employees.
• Any others duties or responsibilities as determined by Plant Manager that would fall within the normal job requirements of an Administrative Assistant.
• Coordinators General Affairs requirements for all Sections (i.e., follow - up on travel and lodging arrangements).
• Overtime as required by Plant Manager.

• Maintain filing system for the Plant Office.
• Employee Boot and Safety Glasses Requisitions - Copy - Record - Sent original to accounting.
• Prepare & Maintain Improvement Project Database.
• Non - routine
  • Prepare & Maintain Improvement Project Database.
  • Employee Boot and Safety Glasses Requisitions - Copy - Record - Sent original to accounting.
  • Arrange Payment for all of invoices.
  • Prepare Per Diem Check Requests.
  • Maintain filing system for the Plant Office.
• Prepare Per Diem Check Requests.
• Arrange Payment for all of invoices.

Machinery and Electrical Devices Used

• Fax Machine.
• Laminator.
• Computer.
• FedEx Ship Manager.
• AS 400.
• Printer.

Physical and Visual Activity Required

• Talking, expressing or exchanging ideas by means of the spoken word; via face to face or telephone.
• Stooping, bending body downward and forward by bending spine and waist. Example: Changing paper in printer, copier machine.
• Crouching, bending the body downward and forward by bending leg and spine.
• Pushing, using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
• Balancing, maintaining body equilibrium to prevent falling when walking, standing or crouching on narrow, slippery or erratically moving surfaces.
• Kneeling, bending legs at knee to come to a rest on knee or knees.
• Hearing, perceiving the nature of sounds with no less than a 40 dB loss @ 500 Hz, 1000 Hz and 2000 Hz with or without correction. Ability to receive verbal communication and to make fine discriminations in sound, such as when making fine adjustments on machined parts.
• Lifting, raising objects from a lower to a higher position or moving objects horizontally from position to position. DEGREE OF LIFTING: 5-50 lbs.
• Repetitive motions, substantial movements (motions) of the wrists, hands and / or fingers. Example: filing, sorting mail, starting ignition of machinery.
• Climbing, ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like, using feet and legs and / or hands and arms. Body agility is emphasized.
• Reaching, extending hand(s) and arm(s) in any direction. Example: Giving signals, reaching for material or handle on item.
• Pulling, using upper extremities to exert force in order to drag, haul or tug objects in a sustained motion.
• Walking, moving about on foot to accomplish tasks, particularly for long distances.
• Feeling, perceiving attributes of objects such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Standing, particularly for sustained periods of time. Example: Making copies, giving presentations, directing traffic.
• Grasping, applying pressure to an object with fingers and palm.

Preferred Qualifications
Required Qualifications

• Must be level C data Entry or Office clerk previously.

Office Clerk: Position Grade A
Position Objective
Provide administrative and / or clerical support for Section Manager.
Training
Authority / Decision Making

• Order & control Plant Office supply inventories.

Duties & Responsibilities

• Close out all completed charts.
• All duties assigned by Plant Manager.
• Any others duties or responsibilities as determined by Production manager that would fall within the normal job requirements of data Entry.
• Fill out discrepancy report for any production data / ticket discrepancies.
• Post all production and reclaim data to system.
• Collect all production / operation related paperwork for data entry daily. Makes all correction as needed to complete the task at hand.
• Willing to handle job stress and interact with others in the workplace.
• Team participation of ISO program.
• Must have regular, reliable attendance, and willing to work outside the regular schedule as required.
• Answer Questions or Handle Issues for Hourly Employees reviews all with Production Manager and Administrative Assistant if needed.
• Key - in all line - by - line production and reclaim tickets.
• Organize and file all completed charts by charting number.
• Send discrepancy report out to all necessary individuals.

Task and Duties

• Check with Accounting for completed Check Request - Distribute Accordingly.
• Answer Questions or Handle Personnel Issues for Hourly Employees.
• Any others duties or responsibilities as determined by Plant Manager that would fall within the normal job requirements of an Administrative Assistant.
• Overtime as required by Plant Manager.
• Coordinators General Affairs requirements for all Sections (i.e., follow - up on travel and lodging arrangements).
• Prepare no loss time and Perfect Attendance report on hourly Employees - Quarterly.
• Prepare P.R.'s for signature - Copy - File - Send Originals to Purchasing.
• Orders & controls Plant Office supply inventories.
• Prepare & Maintain Improvement Project Database.
• Insure update notifications to responsible persons on all polices and procedure that require periodic reviews and updates.

• Non - routine
  • Prepare & Maintain Improvement Project Database.
  • Employee Boot and Safety Glasses Requisitions - Copy - Record - Sent original to accounting.
  • Arrange Payment for all of invoices.
  • Prepare Per Diem Check Requests.
  • Maintain filing system for the Plant Office.
• Arrange Payment for all of invoices.
• Employee Boot and Safety Glasses Requisitions - Copy - Record - Sent original to accounting.
• Maintain filing system for the Plant Office.
• Prepare Per Diem Check Requests.
• Prepare & Maintain Improvement Project Database.

Machinery and Electrical Devices Used

• Computer.
• FedEx Ship Manager.
• Fax Machine.
• Printer.
• AS 400.
• Laminator.

Physical and Visual Activity Required

• Hearing, perceiving the nature of sounds with no less than a 40 dB loss @ 500 Hz, 1000 Hz and 2000 Hz with or without correction. Ability to receive verbal communication and to make fine discriminations in sound, such as when making fine adjustments on machined parts.
• Crouching, bending the body downward and forward by bending leg and spine.
• Pushing, using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
• Reaching, extending hand(s) and arm(s) in any direction. Example: Giving signals, reaching for material or handle on item.
• Balancing, maintaining body equilibrium to prevent falling when walking, standing or crouching on narrow, slippery or erratically moving surfaces.
• Repetitive motions, substantial movements (motions) of the wrists, hands and / or fingers. Example: filing, sorting mail, starting ignition of machinery.
• Standing, particularly for sustained periods of time. Example: Making copies, giving presentations, directing traffic.
• Climbing, ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like, using feet and legs and / or hands and arms. Body agility is emphasized.
• Walking, moving about on foot to accomplish tasks, particularly for long distances.
• Pulling, using upper extremities to exert force in order to drag, haul or tug objects in a sustained motion.
• Grasping, applying pressure to an object with fingers and palm.
• Kneeling, bending legs at knee to come to a rest on knee or knees.
• Talking, expressing or exchanging ideas by means of the spoken word; via face to face or telephone.
• Stooping, bending body downward and forward by bending spine and waist. Example: Changing paper in printer, copier machine.
• Lifting, raising objects from a lower to a higher position or moving objects horizontally from position to position. DEGREE OF LIFTING: 5-50 lbs.
• Feeling, perceiving attributes of objects such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.

Preferred Qualifications
Required Qualifications

• Must be level B data Entry or Office clerk previously.