Clerk Ii - Payroll

Required Qualifications (as Evidenced By An Attached Resume)

High School Diploma/GED (foreign equivalent or higher). One (1) year of full-time professional administrative/clerical experience. Computer proficiency i.e. Microsoft Office (Word, Excel, PPT), Google Applications, etc.

Preferred Qualifications

Associate’s degree (foreign equivalent or higher) in a related field. Data entry experience. Experience working in an office environment. Experience working in Higher Education.

Brief Description Of Duties

The Stony Brook Foundation for RF Appointments & Payroll seeks a candidate that is motivated and detail oriented. The selected candidate will have the ability to work independently in a high-volume deadline driven environment. They will also need to effectively and professionally communicate with faculty, and staff in order to complete assignments. This position requires both excellent communications and strong math skills.

Duties Will Include

• Other duties as assigned.
• Effectively communicate with the Research Foundation/Stony Brook community. Perform a variety of administrative support functions which includes correspondence, handling telephone inquiries, and managing form requests. Monitor of RF Payroll emails. Direct emails to Payroll Specialist for correction. Contact person for RF payroll with all inquiries from the front desk and high volume of phone calls to the RF Payroll general number.
• Contact person for RF payroll for all inquiries from front desk and general phone inquiries. Assist with 1042-S forms and year-end tax forms. Enter and maintain grad union deductions.
• Manage the DocuSign system for Grad Student Appointments and Change Forms. Complete all I-9 tasks in the DocuSign and Onboarding systems.
• Distribute mail to Research Foundation Appointment and Payroll staff. Log in all paperwork received for payroll processing and check IDC accounts for authorized signatures. Forward forms with SBF accounts to SBF office for authorized signatures. Log all copies of Sponsored grant Fellowship forms and send to Grants Management for approval through the OnBase workflow. Scan all forms into the OnBase scanning system and enter all of the necessary information in the keywords.
• Lead person for completing I-9 forms with new and returning employees and collecting and copying the appropriate documents. Process I-9’s through E-Verify and Department of Homeland Security database for all new RF employees, returning employees, and onboarding I-9 tasks. Help resolve tentative non-conformations with the employees through the Department of Homeland Security. Review all non-resident alien employee’s documents to ensure that they are all in compliance with the Department of Homeland Security guidelines. Distribute and maintain form tax treaties to non-resident aliens and review for accuracy.

Special Notes

The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. This is a full-time appointment. FLSA Non-Exempt position, eligible for the overtime provisions of the FLSA.

Overtime may be required on a seasonal basis.

Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.

This position will remain posted until filled or for a maximum of 30 days . An initial review of all applicants will occur two weeks from the posting date. For full consideration, applications must be received before the initial review date. If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA .

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