Clerk Ii Jobs

Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of each other, teamwork, and inclusivity? HSCS is dedicated to building a diverse community atmosphere where employees feel valued, supported, and accepted while providing specialized care for Texans in need. If providing hope and healing through compassionate, innovative, and individualized care interest you, we welcome your application for the position below.
The Clerk II works a day shift, 8:00 AM to 5:00 PM in our Transcription Services Department.
The Clerk II performs complex (journey-level) clerical work providing clerical support to assigned Treatment Team physician and providing back-up clerical support to other Treatment Team physicians as needed. Primary duties include receiving and transcribing dictation within the designated timeframe, posting and verifying CRS billing within the designated timeframe. Responsible for tracking and monitoring the Coordinated Court List to ensure that Physician Certificates for court commitments and court ordered medications are completed by the physician and returned to HIMD within the designated timeframe. Provides clerical support during assigned agency holidays, state holidays, and weekends. Additional duties include routing Professional Building mail on assigned days; answering the telephone and routing calls/messages; making copies, keeping records of, assembling, and organizing materials used by the physician in completing work assignments. Assists Treatment Team physician in additional assignments as requested.
Essential Job Functions
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.

• Residents, Interns and Students Liaison: a) Serves as coordinator for Residents, Medical Student, and Physician Assistants students. b) schedules rotations. c) prepares orientation schedules for PGY-1 residents.
• Serves as the backup to the Medical Staff Coordinator completing Medical staff credentialing files when needed.
• Medical Equipment Coordinator. a) Coordinates the tracking of Emergency Medical Checklist and EKG Checklists. b) Maintains Medical Equipment Inventory database. c) Coordinates scheduling of Performance Maintenance of Medical Equipment.
• Assists in developing databases, compiling and analyzing data, making calculations and prepares reports.
• Serves as recorder for Quality Management Department as needed a.) back up recorder for Medical Staff Coordinator. a) organizes meetings, prepares agendas, records minutes, and prepares data for Performance Improvement Initiatives and quarterly reviews.
• Provides Quality Management Support. Develops, coordinates and maintains record keeping and filing systems.
• Coordinates special projects to meet Quality Management and Hospital needs.

Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities

• Ability to deal and communicate effectively with staff and visitors.
• Ability to effectively utilize Word 10 and Excel 5.0. Proficient written language skills including grammar and spelling.
• Ability to organize and prioritize work and effectively manage time.
• Understanding of filing, typing, office equipment including computer.
• Basic knowledge of principles of office management.
• Ability to follow complex written and verbal instructions.

Registration Or Licensure Requirements
None required
Initial Selection Criteria

• Experience in clerical work.
• Graduation from a standard senior high school or equivalent

Additional Information
SALARY NOTE: The posted salary range reflects the minimum and maximum allowable by state law. Any employment offer is contingent upon available budgeted funds.
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, and HHS OIG list of Excluded Individuals/Entities. Males between the ages of 18-25 must be registered with the Selective Service.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Waco Center for Youth Applicants must be 21 years of age.
Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours.
Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. According to the Centers for Disease Control and Prevention, healthcare workers are considered to be at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. All these diseases are vaccine preventable. As a result, state hospital policy requires employees be vaccinated according to their level of contact with individuals. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures.
If you need assistance completing the online application, contact the HHS Employee Service Center at 1-888-894-4747. HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work. In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
MOS Code
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 42A, YN, 0111, 3A1X1. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
Top 10 Tips for Success when Applying to Jobs at HHSC and DSHS
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.