Document Control Specialist Ii

US-PA-Allentown, US-TX-Houston

At Air Products, our purpose is to bring people together to reimagine what’s possible, collaborate and innovate solutions to the world’s most significant energy and environmental sustainability challenges. Grow with us as we embark on building tomorrow together by being the safest, most diverse and most profitable industrial gas company in the world.

Reimagine What’s Possible

Air Products and Chemicals, Inc., a Fortune 500 manufacturer of industrial gases and chemicals, has an immediate opening for a Document Control Specialist II at our Corporate Headquarters in Allentown, PA or our Houston, TX office.
The Document Control Specialist II position is part of the Americas Project Execution team within the Global Engineering, Manufacturing, Technology, and Equipment (GEMTE) organization. This role supports Proposals, Project Management, Engineering, Procurement, and Construction Teams to ensure successful execution of capital projects.
With the growing complexity of the projects, explosion of data, and emerging of information technologies (IT), the document management principal support activities has evolved from an administrative role to a focused team with dedicated professionals who have in-depth knowledge of the business cycle, importance of data flow, and technology requirements.
One of the key enablers to our business growth is data-centric and data management that focuses on lifecycle data integrity and digitization to improve the execution capabilities of Air Products' mega projects. A critical goal is to increase the Company's internal EPC execution efficiency by growing the organization's document controller capabilities and driving the full integration of document flow across functional organization. We have a Build, Own, and Operate business model, from developing product lines, through EPC and Operations. The incumbent is charged with following the established standard methodologies, implementing the defined work processes, system tools and document flow to assist in the efficiency of project execution and handover.

Dimensions:

The role's objective is to learn, master and implement the established work practices and processes while continually looking for ways to streamline and improve the global electronic document management system and regional requirements.
The candidate must have shown computer experience, preferably in electronic document management systems. The candidate should have base knowledge of document life cycles. This individual will collaborate closely with the Document Control Lead on the Project as well as other document controllers in the Department. This role will report administratively to the Regional Document Control Manager for the America’s and on the Project, this position reports to the Document Control Lead.

Principal Accountabilities

This position is accountable for the following:

• Follow the project document management EMDS configuration, review and approval matrix, access control, submittal review, reporting requirements, close out, record retention, and final archiving activities, including Handover to Operations for the region.
• Process outgoing documentation (i.e., quality check, transmittal creation, distribution & reporting).
• Follow the project specific data and document execution plan using the standard global template to deliver the project requirements.
• Support Field Document Control activities as needed.
• Will attend Project Level Trainings by Phase of Execution: Engineering, Detail Design and Construction.
• Will be a “Go To” user of EDMS on the Project to support other Disciplines & Departments in the accurate use & implementation of our system.
• Taking direction from and working with other project document control resources on the Project.
• Ensure handover to Operations is in accordance with the latest approved procedures.
• Will follow the appropriate reporting structure to keep the project leadership advised of all document status, exceptions, and expediting requirements.
• Process incoming documentation (i.e., registration in the EDMS, quality check, distribution, life cycle follow-through & reporting).
• Ensure the established processes and procedures are implemented accurately and followed through efficiently to completion to support the schedule of the Project.
• Assistance in the preparation, collation and issue of reports and registers on the Project.
• Understanding and implementing the document management requirements for the Project.
• Use the EDMS to establish and maintain the Master Document Register in agreement with the Project team.
• Ensuring the use of standardized forms and templates.
• Makes sure that controlled copies of the latest approved documents and drawings are handled in accordance with the established procedure and distributed internally and externally.

Critical Competencies:

• Knowledge of what an Electronic Document Management System is (EMDS) and how it is used in a Project environment.
• Knowledge of document life cycles & basic understanding of the importance to track relevant attributes, statuses and being able to report on that information.
• Must have confidence to ask questions and seek clarification as needed to meet defined objectives.
• Excellent Interpersonal skills (written and verbal)
• Strong working knowledge of applications such as: Microsoft suites, Bluebeam, Adobe Acrobat, Visio, etc.
• Thrives in a demanding environment and has the ability to multi-task.

Qualifications:

• Similar or relevant professional work experience preferred.
• Must have a High School Diploma
• Degree preferred but will accept similar or relevant work experience.
• Experience in similar industry, completing projects and using an EDMS.

We are the world’s largest hydrogen producer with over 80 years of industrial gas experience. We are hydrogen experts delivering safe, end-to-end solutions, investing in real, clean energy projects at scale, and driving the industry forward to generate a cleaner future!
At Air Products, we work in an environment where we put safety first, diversity is essential, inclusion is our culture, and each person knows they belong and matter. To learn more, visit About Air Products.
We offer a comprehensive benefits package including paid holidays and vacation, affordable medical, dental, life insurance and retirement plans. You will be eligible for benefits and also be 100% vested in your retirement benefits on your first day of employment.
We are an Equal Opportunity Employer (U.S.). You will receive consideration for employment without regard to race, color, religion, national origin, age, citizenship, gender, marital status, pregnancy, sexual orientation, gender identity and expression, disability, or veteran status.
Air Products is committed to working with and providing a reasonable accommodation to individuals with disabilities. If you have a disability and you believe you need a reasonable accommodation to search for a job opening or to submit an online application, please e-mail us at [email protected]. General application status inquiries are not answered by this mailbox rather you’ll receive an e-mail directly from our Career Center and/or the Talent Acquisition Specialist.

43573BR

Full Time

Global Engrg Mfg Technology & Equipment

Americas EPC

North America

United States