Clerk Ii Jobs

Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of each other, teamwork, and inclusivity? HSCS is dedicated to building a diverse community atmosphere where employees feel valued, supported, and accepted while providing specialized care for Texans in need. If providing hope and healing through compassionate, innovative, and individualized care interest you, we welcome your application for the position below.
The Laundry Clerk II performs complex (journey-level) clerical work in areas such as inventory control, statistics, employment, human resources, purchasing, and accounting. Work involves compiling and tabulating data, checking documents for accuracy, transporting documents and/or stock and inventory, maintaining files, disseminating information, maintaining filing systems, updating and maintaining data, generating reports and charts, checking laundry quotas, submitting work orders, entering and retrieving data, routine typing, answering phone calls, and greeting visitors. They serve as back-up staff to work with other laundry staff as needed. They may process high priority communications and work with time sensitive special projects. The Laundry Clerk II has no financial responsibility but is accountable for assigned property. The Laundry Clerk II works under the general supervision of the Regional Laundry Manager with moderate latitude for the use of initiative and independent judgment.
Essential Job Functions

• When sick you need to call in and speak with the Regional Laundry Manager with-in the first hour of your shift.
• Answers and routes incoming phone calls and visitors.
• Organize, label, date, and alphabetize all files and index’s.
• This includes but is not limited to all tasks assigned to the Laundry Worker I, II, and III’s.
• Purchases Report collecting, inputting, and filing.
• Reports and projects as assigned by Regional Laundry Manager (rehab, discards, water usage, vehicle, purchases, quotas, small washer, washcloth and rag, employee info, schedules, central office report, flow chart, key list, inventory).
• Will train Regional Laundry Staff on the use of Access HR and the basics of the computer.
• Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
• Serves as the Regional Laundry Safety Officer.
• If you are going to be late you need to call as soon as possible to let the Regional Laundry Manager know so the workload for the day can be adjusted.
• Delivers messages in a timely manner.
• Attends meetings as assigned.
• Maintains the Regional Laundry Office.
• Prepares and checks documents for accuracy.
• Will assist with Laundry New Employee Orientation Training for all Laundry Staff.
• Maintains stock and inventory control by submitting orders through Regional Laundry Manager for Credit Card orders, P.O.’s, MIMS & Apecs, office supplies.
• Will take notes when attending the meeting and retrieve all handouts.
• Assists Regional Laundry employees with CAPPS, ILearn, Laundry New Employee Orientation Training, and scheduling required training.
• Generate reports and charts.
• Regional Laundry Manager as necessary may assign employee other duties.
• Will fill out a violation report when a safety violation has occurred and submit to Manager's.
• Will work with the other assigned Laundry Safety Officer for Regional Laundry Department.
• Serves as back up to work with other laundry staff.
• Answers the phone & makes decisions to take message or put on hold.
• Will attend meetings as assigned by the Regional Laundry Manager.
• Will update new employee orientation training binder with Regional Laundry Director and Laundry Manager monthly.
• All vacation time will be scheduled with 10 days advance notice.
• Updates and maintains main binder of all forms and insures staff has adequate supply not running out.
• Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
• Works with time sensitive special projects.
• Will update the Regional Laundry Manager using notes and handouts presented at meeting.
• Will train Regional Laundry Staff on how to locate ILearn and take required training.
• Will give tours of the Regional Laundry.
• Collecting, calculating, inputting, filing, and retrieving data.
• Tunnel Reports collecting, inputting, and filing.
• Assists in checking laundry distribution and quotas.
• All sick time for Dr. Appt. will be scheduled with 24hr-advance notice.
• Will keep phone logs on all calls coming into the Regional Laundry.
• Poundage Reports (dirty and clean) collecting, calculating, input, & filing.
• Maintain the Clerk III job duties manual updating it with the Regional Laundry Manager monthly.
• Updates and maintains data to include data entry and retrieval.
• Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
• Submits maintenance work orders.
• Will fill out the Regional Laundry Department safety checklist monthly and turn into Regional Laundry Manager.
• Will schedule Regional Laundry Staff for required training.
• When using only a partial day of vacation time you need to let Regional Laundry Manager know upon arrival that morning what your plans are and the Regional Laundry Manager will let you know if this would be possible after assessing the work load for that day.

Knowledge Skills Abilities

• Ability to read, follow, comprehend, and interpret documents such as safety rules, operating procedures, maintenance instructions and manuals.
• Ability to throw 20 pounds 6’
• Ability to make decisions using rules and regulations as they apply to work problems.
• Knowledge of warehouse procedures; of purchasing policies and procedures.
• Skill in operating office equipment, including calculators, copiers, facsimile machines, and computers.
• Ability to operate commercial scale
• Ability to maneuver loaded laundry cart with dimensions up to 57” (high) x 28” (depth) x 48” wide)
• Ability to lift 40-50 pounds
• Knowledge of state purchasing policies and procedures.
• Ability to distinguish colors
• Ability to understand and carry out oral and written instructions.
• Knowledge of agency regulations and departmental policies and procedures for assigned area.
• Knowledge of Business English, such as spelling, grammar, and punctuation.
• Ability to perform all basic laundry functions.
• Ability to communicate effectively with people with diverse back grounds
• Ability to use proper lifting techniques
• Ability to follow written directions and verbal instruction
• Ability to pull carts mounted on 6” wheels weighing between 50-900 pounds
• Ability to use Office 365 and Webmail.
• Knowledge of laundering techniques and procedures
• Ability to proof documents.
• Ability to carry 40-50 pounds
• Knowledge of laundry office procedures.
• Ability to write and speak clearly to communicate your intentions
• Ability to answer phone calls in a professional manner and communicate information clearly and effectively.
• Knowledge of modern office practices and procedures.
• Skill in alphabetizing and filing.
• Ability to Safely operate commercial laundry equipment
• Knowledge of laundry business or program terminology.
• Knowledge of inventory control and material handling.
• Ability to receive and fill orders
• Knowledge of commercial laundry operation
• Ability to identify problems and/or solutions to problems
• Ability to organize and prioritize work.
• Ability to safely drive bobtail type vehicles
• Ability to become computer literate
• Ability to sort laundry items
• Ability to push carts mounted on 6” wheels weighing between 50-900 pounds
• Ability to establish and maintain effective work relationships.
• Ability to make arithmetic computations; to prepare and maintain records, files, and reports; and to transfer stock from one location to another.
• Ability to safely operate truck mounted hydraulic lift gates
• Ability to fold neat/quick
• Ability to draft routine correspondence.

Registration Or Licensure Requirements
Must possess or be willing to obtain a food safety certification (ServSafe, Learn to Serve, or Food Protection Manager) within the first six months of employment
If this position is required to drive, must possess a valid Texas driver license or obtain it no later than 90 days after hire date to drive a state vehicle. Applicants with an out-of-state driver license must provide an original certified driving record from the state of driving licensure. Eligible driving record required based on HHSC Fleet Management policy.
Initial Selection Criteria

• Graduation from a standard senior high school or GED.
• Experience in clerical work.

Additional Information
SALARY NOTE: The posted salary range reflects the minimum and maximum allowable by state law. Any employment offer is contingent upon available budgeted funds. The offered salary will be determined in accordance with budgetary limits and the requirements of HHSC Human Resources Manual Chapter 7.
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, and HHS OIG list of Excluded Individuals/Entities. Males between the ages of 18-25 must be registered with the Selective Service.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Waco Center for Youth applicants must be 21 years of age.
Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours.
Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. According to the Centers for Disease Control and Prevention, healthcare workers are at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. All these diseases are vaccine preventable. As a result, state hospital policy requires employees be vaccinated according to their level of contact with individuals. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures.
If you need assistance completing the online application, contact the HHS Employee Service Center at 1-888-894-4747.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
MOS Code
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 42A, YN, 0111, 3A1X1. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx
Top 10 Tips for Success when Applying to Jobs at HHSC and DSHS
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.