Billing Assistant Jobs

• Serve as the billing point person for a small portfolio of client and billing partners, with oversight by the Billing Supervisor and Manager.
• Provide high levels of customer service to attorneys, staff, vendors, and clients of the firm while observing confidentiality of client and firm matters.
• Upload electronic invoices upon request and ensure processing is accurate and efficient. Monitor the status of the electronic invoices to ensure the invoice is moving towards approval and payment. As needed, submit appeals through the electronic billing systems.
• California Applicants: Salaries may vary by location. In Southern California, the estimated target salary range of this role is $70,000 – $92,000, in addition to bonus eligibility and a comprehensive benefit package. Salary determinations are made based on numerous factors, such as, but not limited to, the relevant market and the skill, experience, class or graduation year, and education of the selected candidate.
• Follow up with attorneys as requested by Billing Specialists or the Billing Manager.
• Submit accrual estimates and billing rates/fee offers in the electronic billing systems.
• Assist with the printing, sorting and routing of monthly proformas.
• Prepare and print draft bills, and other client reports as necessary.
• Perform various administrative duties such as duplicating, mailing, proofreading and scanning of invoice packets.
• Perform invoice maintenance as directed by Billing Specialists. This may include but is not limited to: narrative edits, time transfers, invoice splitting and cost exception updates.
• Assist with special projects which will include, among other projects, testing related to system upgrades or conversions.

• Proficiency in Microsoft Word and Excel
• Bachelor’s degree or equivalent experience working in an office environment

Preferred

• Previous law firm or professional services firm experience
• Experience with 3E and ebilling Hub

• Customer service skills
• Strong interpersonal communication skills
• Strong attention to detail
• Able to preserve confidentiality and exercise discretion
• Good judgment
• Proofreads accurately
• A self-starter who desires to show ownership and commitment to the job
• Able to work harmoniously and effectively with others
• Strong analytical and problem solving skills
• Strong organizational skills