Assistant Purchasing Manager Jobs

Assistant Purchasing Manager

$29.09 per hour

3–6-month contract with potential for extension

Mon-Fri, 8:00am-5:00pm

Columbus, Ohio (onsite)

What the position offers:

·Opportunity to contribute to an organization that serves the community in need

What you’ll be doing:

· Assist the Purchasing Manager by performing purchasing functions related to buying materials and services in accordance with the companies’ procurement policy and Federal, State, and HUD regulations

· Clarifies user specifications, establishes time frames for advertising and pre-bid/proposal meetings, assists in preparing, quote for small purchases, requests for quotes, request for proposals and invitation for bids; identifies possible vendors/contractors and prepares contracts; analyzes procurement responses

· Employee is primarily concerned with the application of standardized practices, as outlined by HUD, CMHA, Federal, and State procurement regulations

·In accordance with Federal and State purchasing regulations, assists the Purchasing Manager with the processing of quote for small purchases, request for quotes, request for proposals, and invitation for bids. Ensures all required HUD forms and general conditions are included

·Types and mails bid packets to potential bidders after reviewed by supervisor

·Maintains bidder’s list file, records bids during bid openings

·Assists the Purchasing Manager with procurement contract administration responsibilities

·Prepares correspondence relating to procurement matters to agency personnel, vendors, and bidders

·Prepares Independent cost estimates for QSP/RFP/IFB/RFQ and Non-Competitive Proposal

·Prepare procurement justifications for other than full/open competition

·Attend & Prepare notes of Pre-Bid/ Proposal and Agenda for Procurement file

·Engages community outreach activity to increase competition and responses to solicitations

·Maintains a list of qualified vendors/contractors to assist in outreach, and for distribution of solicitations

·Prepares specialty proposals and contracts, and processes emergency procurements

· Communicates the status of procurement to end users, vendors/contractors, and utilizes vendor commodity databases and other sources for relevant information

· Create and maintain reports as directed

·Makes recommendations and prepares contracts for the purchase of materials and services ensuring contracts contain all required information to comply with all Federal, State, and companies’ requirements

·Performs forecasting analysis and consolidates various department commodities under one contract to take advantage of possible discounts through buying in volume

·Creates and issues purchase orders in a timely manner that will meet various department requirements

·Monitors purchase orders and contracts to prevent over obligation of funds and expiration of contracts

·Assists the Purchasing Manager with procurement contract administration responsibilities

·Schedules warranty repair and service calls, related to continuing service contracts

·Investigates performance history, credit worthiness, and other relevant factors of bidding parties

·Meets with vendors to obtain information on products and services, to explain procedures to companies who wish to do business with company, and to apprise Purchasing Manager of product changes or innovations

Who we’re looking for:

·Possession of an AA degree in Business or Public Administration, Management, or related field

· May consider a combination of education and experience in lieu of degree requirement

· A minimum of three (3) years professional level experience in procurement, which includes contract administration

·Experience in the Government procurement process is strongly desired with thorough knowledge of public procurement and relevant federal, state, and local regulations

·Knowledge of 9% and 4% LIHTC program requirements

·HUD affordable housing programs and requirements is strongly preferred

·Knowledge of general real estate development principals; pro forma development and analysis; project management; HUD affordable housing programs and requirements; government structure and process; public administration; state, federal, and local laws and regulations; community resources and services; risk identification and risk management; necessary finance and accounting principles

· Great Plains experience is strongly encouraged (Microsoft Dynamics Great Plains 2016)

**Send qualified resumes to [email protected]!**