Administrative Support Jobs

Position Summary

This is a hands-on, full-time in office position with day-to-day administrative duties that include making travel arrangements, setting up meetings, assisting with proposals, gathering documents for proposals, scanning, and answering phones. The administrative assistant may also work independently on projects, from conception to completion, and must be able to work under tight timelines to handle a wide variety of tasks, often working on more than one project at a time. The ideal candidate has a high attention to detail, is extremely organized, and can multitask in a fast-paced environment. The Administrative Assistant will report to three or more members of our Leadership Team including Accounting, Clan Lab, and Human Resources. This position requires a high level of confidentiality and integrity. Spanish speaking is preferred but not required. We believe collaboration is the key to success and pride ourselves on employee engagement to improve our organization and the clients we serve. Visit our website at http://NES-EHS.com to find out more about who we are and what we do!

NES, Inc., conducts pre-employment drug screenings, background, and driving record checks, for all new hires.

Essential Duties And Major Responsibilities

• Answer incoming phone calls, send cards for birthdays and anniversaries and assist with maintaining electronic files.
• Supports miscellaneous projects, client partner engagement opportunities, and events, as requested.
• Completes a broad variety of administrative tasks, for several service lines including Clandestine Lab, Accounting and Human Resources.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Leadership Team, including those of a sensitive or confidential nature.
• Manage needs of corporate office including arranging repairs and maintenance, oversee management and maintenance of copiers, printers, and other office equipment. May also coordinate with vendors and order supplies for the office.
• May be responsible for reservations, and hotel accommodations as needed for business travel.
• Manage company’s celebrations – holiday parties, employee appreciation lunches.
• Works closely and effectively with the Leadership Team to keep them well informed.
• Assist with other duties as assigned.
• Successfully completes critical aspects of deliverables with a hands-on approach, including PowerPoint presentations, spreadsheets, organization charts, correspondence and other tasks that facilitate the Leadership Team’s ability to effectively lead the company.
• Tasks will include scanning, assisting with electronic file management, managing an active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging national and international travel plans, and sending itineraries to the team.

Specialized Knowledge, Skills, And Abilities

• Proactive approaches to problem-solving with strong decision-making capability.
• Proven ability to handle extremely confidential information with discretion and demonstrate the highest level of customer/client service.
• Advanced knowledge of Microsoft Office to include Word, Excel, Outlook, and PowerPoint.
• Ability to work with team members that work both in the office and remotely.
• Strong interpersonal skills and the ability to build relationships with all levels of the organization and external customers.
• Ability to prioritize conflicting needs with deadline pressures; complete tasks quickly and efficiently; following through to ensure successful completion.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Ability to learn quickly, adapt, and pivot to accomplish tasks or projects.
• Expert level written and verbal communication skills.
• Spanish speaking is preferred.

Experience

• 3-5 years of experience in a fast-paced environment supporting a Leadership Team is preferred.

Education

• High School Diploma or equivalent required.
• Associate or bachelor’s degree in business, Communication or another related field preferred.

Wage: Salary Range: $20.71 to $27.97

Benefits

• Dental, Vision, and Basic Life Insurance (coverage begins the 1st of the month after completing 30 days of employment and is 100% employer paid for the employee only coverage).
• Paid Time Off.
• Eight company paid holidays per year.
• Medical-six plans to choose from including Kaiser (coverage begins the 1st of the month after completing 30 days of employment)
• 401k Retirement plan with employer match up to 7% of contributions.

Company Information

NES is a nationally recognized leader in providing environmental, health, and safety training and consulting, clan lab training, industrial hygiene, construction safety oversight, construction, and storm water compliance services. We provide industrial hygiene consulting covering indoor air quality, mold, water damage, exposure to hazardous materials, and more. We deliver environmental compliance expertise on issues from air and water quality to waste management. NES offers training across a broad range of environmental health & safety issues and trains thousands of law enforcement personnel to handle clan lab investigations safely and effectively. Visit our website at http://NES-EHS.com for more information.

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